About this role
Full-Time and Permanent;
Non-Exempt; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year; Grade NN
General Responsibilities
An employee assigned to a position in this class is typically responsible for a large segment of the school system's financial record keeping operation. Work involves independent responsibility for checking and verifying transaction documents; correcting errors; researching and resolving discrepancies, preparing entries, vouchers and other forms; reconciling bank accounts; balancing accounts; and preparing reports. Workers must acquire knowledge of the specific accounting and record keeping requirements of the program areas served in order to function effectively.
Education and Experience
Associates Degree in Accounting and considerable experience in performing analytical and technical accounting work that involved accounts maintenance and financial reporting responsibilities; or any combination of education and experience that provides the above noted knowledge, skill, and ability. Requires 5 years work experience.
Please Note: All applicants, internal and external, must attach a completed resume for review. References must include at least one Supervisor and one Colleague or two Supervisors.
Essential Job Functions
- Maintains set of accounts by checking and verifying transaction documents; correcting errors; researching and resolving discrepancies; posting entries; preparing vouchers, entries, memos and other forms; and preparing statements, summaries and recaps showing status and activity of accounts; balancing accounts and preparing reports.
- Prepares disbursement documents and payment checks and arranges for signing and delivery.
- Processes vendor invoices by checking and verifying information; takes discounts and checks extensions; verifies and corrects codes; contacts vendors to resolve discrepancies; prepares payment vouchers and checks.
- Input financial data into automated financial system on a daily basis and reconcile subsidiary ledger to the general ledger on a monthly basis.
- Provide functional work direction over entry level accounting personnel by training, checking and reviewing their work.
- Revises manuals, guidelines, and instructions as needed.
- Performs general office clerical and secretarial duties as required; prepares letters and reports; maintains files including personnel records; schedules appointments.
- Assist external and internal auditors in the audit of the financial records of individual schools.
- Perform special projects as assigned by supervisor or an administrator.
- Other duties as assigned.