Business Office Specialist @ The Learning Center

HAZELWOOD SCHOOL DISTRICT

The Hazelwood School District is a diverse school district in suburban St. Louis, Missouri and is the second-largest district in St. Louis County. Faculty and staff educate students in the district's ten elementary schools, six middle schools, three high schools, early childhood education programs, gifted programs and an Opportunity Center (alternaTive learning). In a culture of high expectations and excellence, our students will become lifelong learners equipped with 21st Century skills for success as global citizens.

POSITION TITLE

BUSINESS OFFICE SPECIALIST

REPORTS TO

DIRECTOR OF ACCOUNTING AND FINANCE

POSITION SUMMARY

The Business Office Specialist supports department operations by processing, recording, updating and reconciling fiscal information, as well as generating periodic financial reports in accordance with established organizational proactices.

FUNCTIONS OF THE JOB

Essential Functions

• 1. Collects financial information related to work assignments for the purpose of providing required documentation and/or processing information.
• 2. Maintains financial information, files, and records (e.g., uncashed checks) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• 3. Oversees assigned projects and/or program components (e.g., employee garnishments, cash deposits from schools, Family Outreach Center, and Administration, cafeteria deposits, ACH file, collections follow-ups) for the purpose of ensuring availability of information and/or materials and delivering services in compliance with established guidelines and mandated requirements.
• 4. Participates in unit meetings, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• 5. Prepares a wide variety of written materials and electronic financial information (e.g., reports, documents, correspondence, email) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• 6. Processes financial information (e.g., checks generated in Business Plus, retirement reporting) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• 7. Procures a wide variety of items (e.g., business cards, office equipment, supplies, and materials) for the purpose of maintaining availability of required items.
• 8. Reconciles financial data (e.g., monthly bank statements, retiree medical insurance statements) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• 9. Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, retirement reporting) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• 10. Responds to inquiries of staff, administration, and vendors regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
• 11. Supports assigned administrative personnel in a variety of functions (e.g., phone, email correspondence, data entry) for the purpose of providing assistance with functions and responsibilities.

Marginal Functions

• 1. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

PHYSICAL & ENVIRONMENTAL CONDITIONS

Physical/Visual Activities or Demands

Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

• 1. Sitting, walking, talking, hearing, reaching, stooping or crouching for files.
• 2. Normal mental and visual attention with clarity of vision at 20 inches or less required.
• 3. Some amount of physical effort required ranging from moving very light (1 to 5 lbs.) items by hand to lifting and moving light to average (5 to 60 lbs.) boxes of paper and other supplies with hand truck.

Environmental/Atmospheric Conditions

Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

• 1. Normal office conditions.

POSITION QUALIFICATION REQUIREMENTS

Knowledge: Basic knowledge of arithmetic, spelling, English and grammar. Accuracy in checking, posting, proofreading and counting. Basic use of computers, calculators, copy machines, telephone system, fax machine and other office machines and equipment that require a basic skills knowledge. Adaptable to clerical and accounting routines. Degree equivalent to high school education or higher.

Experience: Experience with basic accounting functions and/or payroll and benefits is preferred.

Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position

• 1. Apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to manage problems involving several concrete variables in or from standardized situations.
• 2. Perform the basic functions of arithmetic, addition, subtraction, multiplication and division of all units of measure. Compute ratios, rates and percentages. Ability to draw and interpret bar graphs.
• 3. Perform reading, writing and speaking at a basic level.

Machines, Tools, Equipment and Work Aids: which may be representative but not all inclusive of those commonly associated with this position:

Personal computer and related software, calculator, copier, scanner, fax

Licenses or Certification Required: None required

EQUAL OPPORTUNITY EMPLOYER

REVISED HUMAN RESOURCES/ OCTOBER 29, 2026