About this role
PAY
$25.00-$30.00 per hour.
REPORTS TO
Director of Archives and Special Collections
SCHEDULE
40 hours per week, including occasional weekends and evenings. Schedule may vary according to departmental and Academy needs.
STATUS
TEMPORARY through January 31, 2027
DEPARTMENT
Library
Position Purpose
In collaboration with the Academy Archivist, the archival assistant is responsible for supporting the clerical and administrative day-to-day functions of the Academy Archives and Special Collections. These include: managing the physical space and student workers; accessioning and processing collections; assisting with research requests; assisting with re-shelving materials; and ensuring the care and security of the collections.
Key Accountabilities
- Assist the Archivist in fulfilling certain requests by performing any necessary background research.
- Access, arrange, describe, and otherwise process collections, as assigned by the Academy Archivist, in accordance with established archival standards.
- Create finding aids for new collections, convert older inventories, container lists, and finding aids to EAD (encoded Archival Description) digital documents.
- Research, plan, and execute both physical and online exhibits and assist in other archival outreach efforts.
- Staff the Center for Archives & Special Collections during open hours and during scheduled appointments.
- Assist the Archivist in performing stack maintenance and space allotment in all Archives stacks, both in the library and off-site.
- Assist with documenting archival and special collections procedures.
- Assist with supervising and training student workers or interns.
Direct/Indirect Reports
In the abcense of the Director of Archives, support and supervise student workers.
Position Requirements
Education
- Bachelor's degree (preferably in History, English, Archaeology, or a similar field of study)
Experience
- Experience working in a library, archive, or museum setting preferred.
- Experience working with adolescents in an educational setting preferred.
Skills & Knowledge
- Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
- Ability to work independently and handle multiple priorities and deadlines simultaneously.
- High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
- A strict adherence to confidential policies is required.
- Excellent analytical and problem solving skills as well as a strong customer focus.
- Strong interpersonal skills with ability to develop and maintain collegial relationships.
- Excellent communication (written and verbal) skills.
- Ability to learn how to use other software environments as needed.
- Demonstrated ability to work with students by building trust and credibility.
Additional Requirements
- Successfully complete a criminal background check