About this role
Description
The Automotive Group is seeking a highly organized and detail-oriented Dealer Transfer Administrator to join our team. This position plays a critical role in coordinating vehicle transfers between dealerships within our group and with dealer partners nationwide. The ideal candidate will excel in a fast-paced environment, possess strong communication skills, and have the ability to manage multiple priorities while ensuring transfer transactions are completed accurately and efficiently.
Key Responsibilities
Dealer Transfer Coordination
- Coordinate internal and external dealer transfer activity across the dealership group and with dealerships nationwide.
- Verify vehicle availability and coordinate hold and sold unit transfers.
- Obtain trip quotes and coordinate transportation arrangements for vehicle transfers.
- Prepare, process, and maintain all dealer transfer documentation and required paperwork.
- Receive and process dealer transfer payments and assist with cutting transfer checks.
- Ensure transfer transactions are completed accurately and within established timelines.
Logistics & Driver Support
- Assist with delivery driver scheduling and vehicle movement coordination.
- Coordinate transportation logistics to ensure timely vehicle deliveries and transfers.
Administrative Operations
- Manage Zoho, tickets, and requests related to showroom vehicle movements and transfers.
- Handle vehicle picture requests and assist with inventory presentation needs.
- Ensure accurate data entry and recordkeeping for all transfer-related activities.
Communication & Collaboration
- Communicate effectively with dealership personnel, transportation providers, and external dealer partners regarding transfer status and timelines.
- Serve as a liaison between sales, service, accounting, and management teams to facilitate efficient transfer operations.
- Identify and resolve transfer-related issues in a timely and professional manner.
Qualifications and Skills
- Previous automotive dealership experience preferred.
- Experience with dealer trades, vehicle transfers, inventory management, or administrative support is a plus.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent attention to detail and accuracy in documentation and data entry.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office and dealership management systems.
- Experience with Zoho or similar workflow management platforms preferred.
- Ability to work independently and collaboratively in a team environment.
- Positive attitude, strong work ethic, and excellent time management skills.
Why Join Us?
- Competitive pay with performance-based incentives
- Stable, full-time work with a trusted name in the automotive industry
- Health, dental, and vision insurance options
- 401(k) with company match
- Paid time off and holidays
- Opportunities for advancement and professional growth
- Work in a supportive team environment where your contributions make a direct impact on dealership operations
Compensation: $14/hr starting pay. May increase based on experience.
If you're looking to be a part of a dependable and trusted auto group since 1915, apply today!