FINANCE COORDINATOR – SUBAWARD COMPLIANCE (ISLAMABAD) @ MER

Essential Job Responsibilities

• Conduct regular financial reviews and monitoring visits to Partners/Sub-Recipients (SRs) to ensure all reported expenses comply with donor and Mercy Corps (MC) standards, as defined in subgrant agreements terms and conditions.
• Ensure visits are organized in timely manner to all SRs as per the pre-approved monitoring schedule and perform necessary compliance checks in accordance with the MC Subaward Financial Management Policy.
• Prepare financial monitoring visit reports using the prescribed MC template, incorporating all findings for MC internal reviews and approval and issue report to SRs along with management letter accordingly.
• Follow up with SRs to ensure timely implementation of recommendations noted for corrective measures and improvement. Ensure timely recovery of disallowed cost (if any) as result of compliance reviews.
• Review monthly/periodic financial reports from SRs to ensure reported expenses align with the approved budget and are error-free. Provide guidance to SRs for professional, accurate, and timely reporting.
• Process disbursements and record SR expenses in the Microsoft Dynamics (Navigator) financial system promptly.
• Assist line manager in the partner due diligence and selection process, following MC Subaward Financial Management Policy guidelines.
• Analyse capacity gaps in coordination with the line manager and roll out approved capacity strengthening plans for SRs. Ensure partner staff and systems are equipped to mitigate risks of non-compliance and disallowances.
• Initiate process for new subaward agreements and modifications in line with MC Subaward Financial Management Policy.
• Ensure all data related to subaward management is filed and archived properly.
• Assist the line manager in facilitating grant audits and reviews, particularly for subaward components.
• Report any system weaknesses or procedural gaps to the supervisor and recommend corrective actions.
• Assist in the reconciliation of financial reports with program activity reports for MC field offices and partner organizations, in collaboration with program staff.
• Report any misappropriation of financial resources to MC Pakistan management through the supervisor.
• Assist in the implementation of project activities, particularly subaward activities, ensuring smooth coordination between grants and compliance functions.
• Maintain close coordination with partner focal points and senior management to ensure smooth grants and compliance management.
• Participate in budgeting for new grants, including Concept Notes, detailed budgets, and modifications of grants.
• Support in updating and reconciling the inventory list for year-end reporting for Mercy Corps and SRs.
• Assist with any other assigned tasks to ensure smooth project and subaward management.

SAFEGUARDING RESPONSIBILITIES

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Supervisory Responsibility: Finance Assistant - Compliance

Accountability

Reports Directly to: Director Finance & Compliance

Works Directly with: Finance team, Sub recipients, Program team, Subaward team

Knowledge and Experience

• At least 5 to 7 years of progressive financial management, partnership financial management and compliance, accounting experience is required. The audit firm experience will be an advantage
• MBA/BBA/BS/Part ACCA/Part ICMA or equivalent in accounting or finance is required.
• Demonstrated experience and skill with Data entry, financial reporting preparation, and presentation and the proven ability to translate technical financial data into informative reports.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, and balance sheet.
• Advanced computer skills in MS Office programs, particularly MS Excel.
• Excellent oral and written English skills are required.

Success Factors

Must have strong coordination, analytical, and problem-solving skills. Must be a team player, be able to work proactively. Must be adaptable and flexible. Should be able to work under stress. Time management is critical to the success of this program.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Engagement and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).

NOTE

• Only shortlisted candidates will be called for an interview.
• The management reserves the right to accept or reject any or all CV(s) without assigning any reason.
• Preference will be given to local candidates.

We are an equal opportunity employer, and females and transgender individuals are strongly encouraged to apply.