Director - Event Management (West Lafayette, IN, US) @ Purdue University test

Job Summary

Serve as Director - Event Management for Intercollegiate Athletics Facilities. Guide short-term and long-term planning for all Athletics events annually. Work with the Senior Director – Event Management to ensure strategic and department goals are attained. Develop plans, organize resources and staff, and manage all facets and factions involved in an Athletic event. Responsible for game management for home athletic events for specific sports and game competition including NCAA regional & championship events, Big Ten Championships, and high school events.

Serves as Senior Director – Event Management in his or her absence. Oversee banquets, orientation programs, team receptions, and other special athletic events, etc. Supervise sport specific game management staff and serve as the point of contact/liaison for the visiting teams. Performs facility project management. Oversee credentials for athletics events.

What You'll Be Doing

• Game Management : Serve as Director - Event Management for Intercollegiate Athletics Facilities.
• Serve as Event Director at all athletic events for specific revenue sports teams (between 2-4 spanning the academic year).
• Develop plans, Organize resources and staff, and manage all facets and factions involved in an Athletic events.
• Review and update event policies and procedures prior to upcoming athletic seasons and modify if circumstances change.
• Determine appropriate resolution to game day complaints and problems.
• Interpret, instruct, and effectively communicate complex rules, regulations, and guidelines to ensure sports events are played in a fair and uninterrupted manner, and safe environment for teams and spectators. ‎Research and collect information, create brochures and packets for visiting teams and officials, identifying local hotels, rental car agencies, restaurants, theatres, places of interest, etc.
• Game Day Staffing: Develop staffing plans for upcoming season, ensure plans are executed by staffing company and manage their expectations.
• Create a group of competent game day staff and manage staff throughout season.
• Assist in oversight of 3rd party event staffing contract.
• Work with Asst. Director in management of Student Worker/Intern Program.
• Assist with Tracks to Success customer service program.
• Credentials: Manage annually the design, departmental needs and distribution of credentials.
• Work with Athletics branding/design office to design credentials for all events.
• Responsible for selecting correct layout, materials, and printing credentials.
• Evaluate department staff to determine who is eligible to receive credentials, what credentials are given to each staff member, and review and approve exceptions.
• Based on department needs determine how many to order for season credentials and individual game credentials.
• Ensure distribute of credentials within the athletic department for the entire season is done correctly.
• Work with event staffing company & Compliance Department throughout the season to ensure that credentials are being used for a working function and that the individual issued the credential is not abusing the rules/regulations.
• Work with printers throughout the season to order extra credentials.
• Maintain the credential distribution information throughout the whole season.
• Special Athletic Events and Championship Events : Negotiate contracts for special athletic events both on and off campus with venue owners, facility managers, caterers, decorators, sound companies etc.
• Supervise event set-up, coordinates and manages event Design event programs, coordinates strategic seating arrangements.
• Coordinate, organize, supervise, and manage Big Ten, NCAA, or IHSAA Championship level events hosted at Purdue.
• Facilities Project Management: Organize, plan, and manage all aspects of new facility construction projects or facilities maintenance projects.

About Us

Purdue Athletics is built on unrivaled pride, unlimited potential, and a sense of shared purpose that unites staff, student-athletes, and the broader community. As part of Purdue’s 150-year legacy, Athletics exemplifies a culture of collaboration, continuous growth, and excellence, where every member is encouraged to strive for success while fostering a positive and supportive environment. Joining Purdue Athletics means joining a team committed to building a better world together—where professional aspirations thrive, innovation is celebrated, and a lasting impact is made on campus and beyond. Read more: Purdue Boilermakers Athletics

What We're Looking For

Education and Experience

Bachelor’s degree Degree in Sports Administration, Sports Management, Management or related field preferred. Five (5) years’ experience sport event planning, sports administration, scheduling Athletic events or related experience Prior high school or college coaching, officiating, playing, or student manager experience preferred Skills needed: Ability to effectively communicate with coaches, student-athletes, administrators, staff, and parents; ability to plan and organize work ‎to meet established deadlines; ability to read, interpret, instruct, and effectively communicate complex rules, regulations, and guidelines (NCAA, Big Ten and Purdue University).

Must be able to demonstrate planning, problem-solving, project management, quality control, data collection, public relations, and excellent oral and written communication skills. Ability to influence and build work relationships among a diverse workforce at all levels. Must be able to foster a participative supervisory style that utilizes teamwork principles to successfully guide the work of others. Must possess a learning orientation to changing technology impacting business/sport processes. Personal computer and related software skills, e.g., word processing, spreadsheet, Internet, etc., necessary. Valid Indiana driver license.

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information: Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/ Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Exempt (Not Eligible For Overtime) Retirement Eligibility: Defined Contribution Waiting Period Career Stream Compensation Information: Professional 3 Pay Band S065 Job Code#20002948 Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php EOE Purdue University is an equal opportunity/equal access university