Administrative Assistant @ Loma Linda

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.

This is a temporary position through 12/31/2027

Job Summary

• The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas.
• May support multiple managers and/or department heads.
• Oversees the work of other entry level clerical support staff as requested.
• Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing.
• Perform other duties as needed.

Education and Experience

• Associate's Degree or two years of college required.
• Experience may be considered in lieu of degree.
• Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.
• Knowledge and Skills: Knowledge of medical terminology preferred.
• Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access).
• Excellent communication skills.
• Operate and troubleshoot basic office equipment required for the position. : Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction.
• Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision.
• Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators.
• Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.
• Licensures and Certifications: Valid Driver's License required at time of hire.