Administrative Manager, Bed Management-Inpatient Operations department-1176 5th Ave-Mount Sinai Hospital-Full-Time-Day shift @ Ejis

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About the Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it.

Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers.

We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties.

The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Administrative Manager, Bed Management-Inpatient Operations department-1176 5th Ave-Mount Sinai Hospital-Full-Time-Day shift

The Administrative Manager, Bed Management Program oversees the administrative, operational, and financial management of the centralized hospital bed fleet at The Mount Sinai Hospital under the direction of Hospital Operations leadership. The manager coordinates bed inventory, rentals, repair and return-to-service processes, equipment lifecycle planning, and financial reporting in collaboration with Nursing, Wound Care, Clinical Engineering, Environmental Services, and equipment vendors to improve bed availability, operational efficiency, patient safety, and cost stewardship.

• Maintains liaison with Hospital Operations, Nursing leadership, Wound Ostomy Care, Clinical Engineering, Environmental Services, and equipment vendors to coordinate bed management activities and resolve operational issues.
• Establishes and maintains a centralized, accurate inventory of hospital-owned and rented beds, including model, location, purchase date, repair history, status, and projected end-of-life date.
• Develops standardized bed lifecycle and status definitions; monitors beds available for use, in service, awaiting repair, under repair, and pending retirement.
• Conducts regular rounds and coordinates the identification, documentation, pickup, and appropriate storage of out-of-service beds, supporting environment-of-care and life-safety requirements.
• Implements and monitors a standardized repair workflow from issue identification through vendor or service-team response, repair completion, and timely return to service.
• Tracks repair turnaround time, recurring failures, and beds out of service; identifies opportunities to improve equipment availability and reduce delays.
• Coordinates with Wound Ostomy Care and clinical leaders to validate the need for specialized rental beds and monitor utilization throughout the patient stay.
• Monitors specialized and non-specialized rental requests, delivery, patient discharge, cancellation, and return processes to minimize unnecessary rental days and expenses.
• Partners with equipment vendors, including Hill-Rom, to coordinate service contracts, maintenance, repairs, and equipment-related operational needs.
• Coordinates preventive maintenance tracking with appropriate service teams and supports compliance with applicable regulatory and safety standards.
• Monitors operating expenses for bed rentals, repairs, parts, replacement components, and service contracts; reviews charges and identifies expense reduction opportunities.
• Assists in development of annual operating budgets, expense management initiatives, and financial forecasts related to the bed management program.
• Assesses equipment age, utilization, condition, and replacement needs; supports capital planning and recommendations to optimize the hospital-owned bed fleet.
• Manages purchasing coordination for bed equipment and components, including vendor quotes, requisitions, approvals, purchase orders, and deployment.
• Develops and maintains dashboards and monthly reports on inventory, bed availability, out-of-service days, repair turnaround, rental utilization, operating expenses, and capital needs.
• Leads process improvement initiatives and evaluates technology and best practices to strengthen inventory visibility, standardize workflows, and improve equipment utilization.
• Prepares operational and financial analyses and recommendations for Hospital Operations leadership; coordinates implementation of program goals and performance improvement plans.
• Performs other duties as assigned by Hospital Operations leadership.
• Bachelor’s degree and Master’s degree in Healthcare Administration or related field preferred, or equivalent combination of education and applicable work experience.
• 4+ years of related healthcare experience with competency in financial management, program and project management, data analytics, and coordination of one or more major administrative functions.
• Experience and background in performance improvement, preferred.

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,530.77 - $104,000.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 355 - Inpatient Operations - MSH, Mount Sinai Hospital