About this role
The AI at Work team is looking for a resourceful, creative, and driven Executive Assistant to support our leaders and help scale our growing team. This role will partner closely with directors and provide onsite support for the organization's VP. You will work in a collaborative team environment, building effective working relationships with leaders of all levels inside and outside of the organization. This is a multi-faceted role that requires the capacity to own a variety of projects — many with high degrees of sensitivity, visibility, and impact.
You will need strong integrity and discretion in handling confidential information, professionalism, and a keen eye for detail. We are looking for someone who is an effective communicator, skilled at anticipating problems, creating contingency plans, and taking thoughtful action in response to situations that require quick turnaround. A calm demeanor and great sense of humor are also keys to success in this role.
Key job responsibilities
- Manage complex executive calendars with detailed scheduling across multiple high-level calendars, and coordinate reading materials and background information to ensure executive readiness for daily events.
- Plan and coordinate domestic and international travel, including organizing trip agendas, local logistics, and working with in-house travel agents.
- Process expense reports and purchase orders, manage corporate card purchases, and participate in budget planning and tracking as needed.
- Plan and execute team activities and events of all sizes, serving as a liaison between leadership and team members across multiple geographic regions.
- Manage core administrative activities such as space planning, new-hire onboarding, organizational charts, and supply ordering, while identifying opportunities to improve processes.
A day in the life
Your morning starts with a review of emails and calendar updates, ensuring your executives are prepared for the day ahead. You might spend time coordinating materials for an upcoming leadership meeting, then shift to finalizing travel logistics for an international trip. After a quick check-in with your executives to align on priorities, you could find yourself organizing details for a team event or onboarding a new hire. Throughout the day, you serve as a trusted point of contact, connecting people and information across the organization.
About the team
The AI at Work team at Amazon is focused on exploring how artificial intelligence can transform the way we work. We are a collaborative, fast-paced group that values adaptability, creativity, and a genuine commitment to supporting one another. Our team partners across organizations to drive meaningful impact, and we are growing quickly as our mission expands. If you are excited about being part of a team that is shaping the future of work at Amazon, we would love to hear from you.