About this role
*JOB DESCRIPTION*
JOB TITLE: Accounting Assistant
Department: Accounting
Report To: Accounting Manager
Start Date: January 2027
*1. JOB STATEMENT: *
The Accounting Assistant ? General Accounting is responsible for processing and reconciling a wide range of accounting transactions including invoices, departmental billings, reimbursements, receipts, and journal entries. This role requires reviewing and coding financial information, preparing bank reconciliations and trial balances, maintaining accurate records, and using QuickBooks Online (QBO) to ensure the integrity of financial data. The incumbent applies accounting knowledge to support accounts receivable (A/R), accounts payable (A/P), payroll, HST reporting, and monthly financial analysis.
*2. ESSENTIAL FUNCTIONS: *
*A. Operations*
* Perform daily data entry and verification of financial transactions using QBO and the organization's Chart of Accounts. * Maintain organized records of financial transactions and backup documentation. * Support preparation of monthly bank reconciliations and trial balances. * Assist with monthly, quarterly, and year-end financial closing processes.
*B. Financial & Administration*
* Review and code financial information accurately. * Assist with processing disbursements, deposits, and generating monthly financial statements. * Track and reconcile accounts receivable (A/R), accounts payable (A/P), and HST reports. * Provide administrative support to the Accounting Department, including document preparation and analysis.
*C. Communication & Customer Service*
* Respond professionally to internal inquiries related to billing, expenses, and vendor payments. * Liaise with vendors and departments to resolve discrepancies and ensure timely processing. * Maintain positive working relationships with internal departments, staff, and external partners. * Communicate clearly and respectfully when clarifying accounting information or requesting documentation.
*3. RELATIONSHIPS: *
The Accounting Assistant reports directly to the Accounting Manager within the YUSC Accounting Department. They work closely with the Accounting Manager, supervisors, and fellow team members to ensure smooth and coordinated financial operations. The Accounting Assistant also liaises with YUSC operations staff and external vendors to support accounting functions, resolve inquiries, and ensure timely processing of financial transactions.
*4. WORKING CONDITIONS AND PHYSICAL ENVIRONMENT: *
* Accounting Assistant works primarily in an office environment with standard working hours, typically Monday to Friday in a part time basis. * The role requires extensive use of computers, accounting software (QuickBooks Online), Microsoft Office and office equipment such as printers and scanners. * Work involves prolonged periods of sitting at a desk and focusing on detailed tasks such as data entry, document review, and financial reconciliation. * Occasional lifting of files, binders, or office supplies may be required but generally involves light physical effort. * The environment is climate-controlled, quiet, and designed for concentration and accuracy. * Deadlines and month-end closing periods may require extended hours or additional focus to complete tasks on time. * The position requires adherence to ergonomic standards to minimize strain, including proper workstation setup.
*5. POLICIES & EXPECTATIONS*
* Follow organizational policies including health and safety, confidentiality, and ethical accounting practices. * Comply with all protocols related to attendance, work hours, and conduct. * Participate in required training and professional development opportunities.
*6. LEARNING OUTCOMES *
* Apply academic accounting knowledge in a real-world business environment. * Gain a comprehensive understanding of business operations. * Develop interpersonal and professional communication skills. * Build confidence and job-readiness for post-graduate employment.
*7. JOB SPECIFICATION