About this role
Receptionist / Office Clerk / Clerical AssistantCasual The qathet Regional District is accepting applications from persons interested in being placed on its on-call list for casual work as either relief receptionist, office clerk or clerical assistant. We require a high level of skill and the ability to fit into a busy office.
- KEY DUTIES AND RESPONSIBILITIES includes but is not limited to the following: Receive and direct incoming telephone calls, general e-mails and visitors to the reception area; provide information and assistance, within prescribed limits; or refer to appropriate person or department.
- Maintain record of public complaints, reports and suggestions and refer to appropriate person.
- Receive incoming mail and faxes; distribute to appropriate person or department; process outgoing mail.
- Assemble, copy, and distribute meeting agenda packages, minutes and other prepared documents electronically, by mail or personal delivery, as directed.
- Accounts payable and accounts receivable administration and support.
- Utility and tax administration.
- Financial Services general administration.
- Deal courteously and tactfully with the public, qRD staff, Area Directors and other officials, upholding the role of the Regional District as an open and accessible government office.
- Replenish supplies for office workstations on a regular basis.
- Perform routine typing and clerical duties including filing and word processing for various departments.
- Operate various office equipment including computer, multi-line telephone, fax machine, photocopier, scanner, printers, calculator, and other comparable equipment, as required.
- Follow all policies, procedures and standards of the Regional District.
- Perform other related duties as assigned.
- EDUCATION/TRAINING/EXPERIENCE Completion of Grade 12 or equivalent.
- A minimum of two years? experience in an Administrative Professionals? role.
- Demonstrated proficiency with office equipment, computers, advanced email, Internet, word processing, spreadsheet, and keyboarding skills.
- Post-secondary education including a certificate or diploma in Office Administration or equivalent combination of office experience and technical skills, is an asset.
- Experience in accounts receivable/payable administration and support would be considered an asset.
- Hold a valid BC Driver?s License (Class 5).SKILLS / ABILITIES Demonstrates strong administrative professionals? core skills and abilities.
- Demonstrates excellent interpersonal, oral, and written communication skills.
- Demonstrates the ability to handle sensitive matters with tact and diplomacy and responds in a professional and courteous manner when interacting with others, especially when serving in the role of receptionist.
- Demonstrates experience in Financial Administration, accounting or bookkeeping supplemented with cash handling experience.
- Demonstrates the ability to write formulas, manipulate and analyze data using Microsoft Excel.
- Demonstrates a high degree of accuracy and thoroughness, with a strong attention to detail.
- Demonstrates sound judgement, analytical, and problem-solving skills.
- Demonstrates exceptional organizational and time management skills, and the ability to multi-task effectively.
- Demonstrates the ability to work well under pressure and responds to requests and situations with an appropriate level of urgency.
- Demonstrates ability to work in a team environment and to work independently, with minimal supervision.
- Demonstrates knowledge of corporate records management practices associated with the position (e.g. filing of records).
- Demonstrates ability to learn software applications associated with the position.
- Demonstrates the critical importance of respecting and maintaining confidentiality in the best interest of the organization.
- POSITION OPEN UNTIL FILLED - Candidates must be available on short-notice and for prescheduled short-term work.
- Formal testing will be required.
- Interested applicants are invited to submit a covering letter and resume