About this role
About Avenge
Avenge Energy Services Inc. is an Alberta-based leader in fluid management and industrial cleaning services across Western Canada. At Avenge, the safety of our employees is a top priority, followed by delivering the best service, with the best equipment, and with the best people. Learn more at avenge.ca
Position Summary
This position provides administrative support across three key areas: payroll, accounts receivable, and new employee onboarding. Key duties include preparing and verifying payroll data, processing AR transactions and billing documentation, and coordinating new hire paperwork and orientations. This role requires a high degree of accuracy, strong organizational skills, and the ability to manage sensitive and confidential information with discretion. Starting wage will depend on experience.
This position will be based out of Fort Saskatchewan, Alberta.
This is an in-office role; no remote or hybrid arrangements are available.
What You?ll Do
Payroll Administration
- Collect, review, and enter timesheets and payroll data accurately and on schedule.
- Verify hours, overtime, premiums, and deductions, and follow up with supervisors to resolve discrepancies.
- Maintain employee payroll records, including new hires, terminations, and changes to pay, position, or banking information.
- Assist with preparing Records of Employment (ROEs), payroll reports, and year-end documentation.
- Respond to employee payroll questions in a timely, professional manner.
Accounts Receivable Administration
- Prepare and issue customer invoices based on field tickets and job documentation.
- Review field tickets for accuracy and completeness, and follow up with Operations on missing or incorrect information.
- Post customer payments and maintain accurate AR records.
- Assist with collections follow-up and account reconciliations.
- Create and maintain AR reports and spreadsheets as assigned.
Onboarding Administration
- Prepare and distribute new hire packages, and collect and verify required documentation (such as identification, driver?s abstracts, safety certifications, and payroll forms).
- Track new hire progress and keep onboarding records accurate and up to date, working closely with HR, Safety, and Operations.
- Ensure new hire information is accurately set up in payroll before the first pay period.
General
- Comply with financial controls, standards, and company procedures.
- Handle confidential and proprietary information, including personal and payroll employee information, to a high standard of discretion at all times.
- Assist various departments and colleagues in a helpful, friendly manner, and perform other duties as assigned.
What You Bring
- High School Diploma required; post-secondary education in accounting, business administration, or payroll considered an asset.
- 2+ years of experience in payroll, accounts receivable, or a related administrative role considered an asset.
- Experience supporting onboarding, new hire administration, or HR administration considered an asset.
- Experience using Axon considered an asset.
- Experience with field ticketing, billing, or administrative documents related to trucking or oilfield services considered an asset.
- Strong attention to detail and accuracy, with the ability to meet firm payroll and billing deadlines.
- Strong organizational and time management skills, with the ability to manage interruptions and re-prioritize tasks throughout the day.
- Proficient in Microsoft Office (Word, Outlook); intermediate to advanced Excel skills strongly preferred.
- Ability to work independently while also following direction, working as part of a team, and communicating collaboratively.
Why Join Us?
- Permanent, full-time employment with room to grow
- Monday to Friday schedule, 8-hour shifts
- Comprehensive benefits package: extended health, dental, vision, disability insurance, life insurance, and an employee assistance program.
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