About this role
About Aurora and Our Team
Aurora Environmental Services Ltd. (Aurora) is a people-driven environmental consulting firm that delivers safe, practical, and client-focused solutions. Our work spans multiple sectors, including Upstream and Midstream Oil and Gas, Renewable Resources, Transportation, Telecom, Infrastructure, and Power Transmission.
Our success is built on a diverse team of environmental professionals with expertise in remediation, reclamation, wetland, watercourse, and wildlife assessments, along with well testing and environmental monitoring. Our team includes Professional Agrologists, Foresters, Biologists, Qualified Wetland Science Practitioners (QWSP, QAES), Wildlife Biologists, GIS and Remote Sensing Specialists. Working collaboratively across disciplines, we deliver high-quality, end-to-end environmental services with a strong focus on safety, accountability, and results.
The Opportunity
The Administrative Coordinator is a central point of support for Aurora?s Lloydminster office, helping management, project teams, and field staff stay connected, informed, and prepared. By coordinating administrative activities, maintaining accurate information, and keeping essential processes on track, this role strengthens day-to-day operations and enables the broader team to focus on delivering high-quality work for our clients.
Reporting to the Office Manager and working closely with project teams, the Administrative Assistant helps maintain organized workflows, accurate documentation, and timely completion of routine administrative requirements.
Key Responsibilities
- Assist with daily administrative activities and support efficient office operations.
- Assist with ordering office supplies and the upkeep of records, filing systems, and document organization.
- Assist with the scheduling of travel arrangements and administrative requests.
- Proofread and format reports, correspondence, and other business documents.
- Monitor outstanding documentation and administrative deadlines.
- Provide administrative support to managers, project teams, and field staff.
- Support general office operations.
- Maintain accurate electronic and physical records in accordance with established company procedures.
Who Will Succeed in This Role?
This role is for someone who enjoys bringing structure to a busy work environment and being the person others can count on to keep things moving. The ideal candidate is proactive, dependable, and comfortable shifting between projects as priorities evolve. With strong administrative and time management skills, they remain attentive to detail, follow through on commitments, and approach each task with agility, professionalism, and a positive attitude.
They communicate clearly and anticipate administrative needs. They work collaboratively with colleagues across office and field teams and understand the importance of accuracy, confidentiality, and meeting deadlines in a project-based environment
Qualifications & Experience
- Approximately five (5) years of experience in office administration, project support, or a similar role.
- Strong organizational and time management skills while meeting deadlines and maintaining accuracy.
- Excellent written communication, proofreading, and grammar skills.
- Strong computer skills and proficiency with common business applications, including Microsoft Office Suite and Google Workspace.
- Demonstrated ability to learn new software and industry-specific systems quickly.
- Ability to work independently, take initiative, and follow through on tasks.
- Strong interpersonal skills and a collaborative approach to work.
- Ability to manage confidential information and maintain accurate records with discretion and attention to detail.
- Strong prioritization skills and the ability to manage competing administrative requests and deadlines in a fast-paced environment.
- Experience supporting project managers, operational teams, or field-based organizations is