About this role
Overview
Westcan Machine Ltd. is seeking a highly organized and detail-oriented Office Assistant to provide administrative support and contribute to the efficient day-to-day operations of the office. The successful candidate will possess strong communication, organizational, and computer skills, with experience supporting office, purchasing, and accounting functions.
Key Responsibilities
- Prepare, process, and track purchase orders to support operational and project requirements.
- Communicate with suppliers and vendors regarding orders, pricing, deliveries, and invoices.
- Maintain accurate records of purchases, invoices, and related documentation.
- Assist with data entry, filing, document management, and general office administration.
- Support accounts payable and receivable functions as required.
- Utilize *QuickBooks* to enter financial transactions, process invoices, maintain records, and generate reports.
- Manage and update tasks, projects, and workflow tracking through *Trello*.
- Assist management with administrative projects and reporting requirements.
Qualifications
- Previous experience in an office administration or administrative assistant role.
- Demonstrated experience creating and managing *purchase orders*.
- Working knowledge of *QuickBooks* for accounting and bookkeeping functions.
- Working knowledge of *Trello* for task management and project coordination.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to work independently as well as collaboratively within a team environment.
Preferred Attributes
- Experience working in a manufacturing, industrial, construction, or trades-related environment.
- Strong problem-solving skills and a proactive approach to supporting business operations.
- Professional, dependable, and customer-service oriented.
This role is ideal for an organized administrative professional who enjoys managing multiple priorities, supporting purchasing processes, and ensuring the smooth operation of a busy office environment.
Pay: $18.25-$20.00 per hour
Benefits
- Dental care
- Extended health care
- Flexible schedule
- Vision care
Work Location: In person