About this role
Company Overview Sailors Group Ltd. is an asset-based trucking company operating dry van and refrigerated equipment across Canada and the United States.
- Position Overview We are looking for a detail-oriented Fuel & Fleet Cost Analyst who can take ownership of fuel expense auditing, historical record reconciliation, and ongoing fleet cost monitoring.
- This is a hands-on position for someone who enjoys working with numbers, investigating discrepancies, and finding practical ways to reduce operating costs.
Key Responsibilities
- Audit fuel-card transactions, invoices, fuel purchases and vendor statements.
- Reconcile fuel expenses against QuickBooks, fleet records and supporting documents.
- Clear outstanding fuel and accounting reconciliation backlogs.
- Identify duplicate charges, incorrect pricing, missing credits and unusual transactions.
- Monitor fuel cost per kilometre, fuel efficiency, idle time and purchasing patterns.
- Compare fuel suppliers and recommend more cost-effective purchasing arrangements.
- Assist with IFTA fuel records and reporting reconciliation.
- Investigate contractor settlements and other operating expense discrepancies.
- Prepare weekly cost-saving reports for management.
Initial Expectations Within the first 90 days, you will help reconcile outstanding fuel records, identify documented billing discrepancies, establish a reliable monthly fuel-cost dashboard and present actionable cost-saving opportunities.
Qualifications
- Experience in trucking, transportation accounting, fleet administration or financial auditing preferred.
- Strong Microsoft Excel skills, including data reconciliation.
- Experience with QuickBooks online or similar accounting software.
- Understanding of fuel cards, trucking operations and IFTA is an asset.
- Ability to work independently and manage historical backlogs.
- Strong attention to detail, accuracy and confidentiality.