About this role
We are seeking a highly creative and detail-oriented *Marketing and Creative Coordinator* to support the Marketing team with the development and implementation of marketing campaigns, graphic design projects, and production administration for Villa Charities and its affiliate organizations. The successful candidate will have excellent creative, graphic design and writing skills, superior project management capabilities as well as a working knowledge of digital marketing (CRM, ads, social media, email marketing and website management). This role is ideal for a detail-oriented designer who enjoys bringing marketing initiatives to life, executing creative concepts across print and digital channels while ensuring consistency with brand standards.
This role reports to the *Marketing and Digital Manager.*
KEY RESPONSIBILITIES
- Graphic design and creative production and execution of promotional materials including flyers, brochures, signage, event collateral, annual reports, email graphics, web assets and digital ads.
- Assist with the implementation of integrated multi-channel marketing and communication plans.
- Manage workflow and production for the Marketing department
- Coordinate special projects and marketing requirements of internal departments and affiliates.
- Maintain brand guidelines and ensure adherence from all internal stakeholders and third-party
organizations.
- Assist with coordinating print production.
- Manage and maintain 3rd party marketing platforms
- Assist and provide support as needed with digital marketing (newsletters/eblasts, website updates,
digital screens) and social media creative material.
- Assist with tracking marketing invoices and receipts.
- Liaise with design and agency partners as well as printers and other suppliers.
- Provide marketing collateral summaries for sponsor fulfillment reports.
- Manage all third-party marketing requests and approvals.
- Assist with grassroots and community outreach programs that align with programs/services and reach multiple targeted audiences.
- Assist with marketing partner, arts partner and venue partner creative approvals.
- Attend events as needed to take photos/videos for marketing requirements.
- Develop and manage marketing asset libraries (photo bank, logo files, event assets)
- Provide administrative, PR and communications support to Director, Marketing and Communications as required.
- Perform other duties as assigned.
TO BE SUCCESSFUL, YOU WILL REQUIRE
- A university/college education or equivalent combination of education and professional experience in Graphic Design, Marketing, Communications, Advertising or a related field.
- One or more years of in-house or agency graphic design, creative services or marketing production experience.
- Advanced proficiency in creative applications including Canva, Photoshop, InDesign, Illustrator, Premiere Pro, After Effects.
- Exceptional graphic design and visual communication skills; with strong attention to detail and production accuracy.
- Knowledge of advertising specifications and production requirements across multiple media platforms.
- Proficient in office applications including Microsoft Office (Excel, Word Outlook, PowerPoint)
- Working knowledge of digital platforms (Google Ads, Wordpress/Elementor, MailChimp/Constant
Contact, Google Analytics and social media management and analytics tools).
- Ability to take direction and conceptualize creative design incorporating brand assets.
- Ability to organize time and resources with multiple priorities and deadlines.
- Excellent communication skills in English, both written and verbal, with high attention to detail.
- Knowledge of the Italian language and/or Italian Canadian community is considered an asset.
- Must be able to work independently with minimal supervision.
- High energy, positive attitude, flexibility, teamwork, and a high degree of initiative.
- Must be able to work occasional evenings and weekends.