About this role
Medical-Legal Administrative Assistant
Green Tree Rehabilitation | Full-Time | 37.5 Hours per Week
Join Our Team!
Are you looking for a long-term position where you feel respected, valued, and connected to a positive, supportive work environment?
Green Tree Rehabilitation is a growing and expanding rehabilitation company, and we are looking for a friendly, highly organized, and tech-savvy *Medical-Legal Administrative Assistant* to join our team of intelligent, dedicated, and genuinely kind professionals.
We pride ourselves on fostering a happy, collaborative workplace where team members support one another, take pride in their work, and contribute to the success of the organization.
We are looking for someone who enjoys administrative and clerical work, has exceptional attention to detail, and thrives in a busy office environment. The ideal candidate is dependable, takes initiative, and is looking for a permanent position where they can grow with our company.
Key Responsibilities
Medical-Legal Coordination & Scheduling
- Coordinate and schedule medical-legal assessments and appointments.
- Act as a primary point of contact between law firms, clients, clinicians, and other stakeholders.
- Manage multiple schedules, coordinate appointments, and ensure timely communication with all parties.
- Track appointments, deadlines, and outstanding documentation.
- Respond professionally and efficiently to scheduling inquiries and requests.
Report Editing & Administrative Support
- Edit, proofread, and format medical-legal reports, ensuring accuracy, consistency, proper grammar, and professional presentation.
- Work extensively with Microsoft Word templates and other standardized documents.
- Prepare, organize, and maintain electronic files, correspondence, and client records.
- Manage documents and workflows using Google Drive and Google Workspace.
- Assist with invoicing, billing, and related administrative tasks.
- Monitor and respond to emails and telephone inquiries.
- Provide general administrative and clerical support and assist with other duties as required.
What We're Looking For
We are looking for someone who
- Is seeking a *stable, permanent position* and wants to become a valued, long-term member of our team.
- Is exceptionally organized, accountable, and has a keen eye for detail.
- Has a calm, positive, friendly, and kind demeanour.
- Genuinely enjoys scheduling, administrative, and clerical responsibilities.
- Has *excellent written English skills*, including grammar, spelling, punctuation, and proofreading, as a significant part of the role involves editing medical-legal documents.
- Thrives in a fast-paced office environment and can confidently manage multiple competing priorities.
- Is highly tech-savvy, resourceful, and comfortable learning new programs and systems.
- Is *proficient with Microsoft Office products*, particularly Word, Excel, and working with document templates.
- Is *proficient with Google Workspace*, including Google Drive, Gmail, Google Calendar, Google Docs, and Google Sheets.
- Communicates professionally and effectively with clients, legal professionals, and colleagues.
- Demonstrates initiative, sound judgment, and strong problem-solving skills.
- Understands the importance of confidentiality when handling sensitive medical and legal information.
- Is flexible, adaptable, and willing to help wherever needed.
Qualifications
- Previous experience in an administrative, office coordination, or clerical role is preferred.
- Strong proficiency with Microsoft Office, document templates, and Google Workspace is essential.
- Excellent written and verbal English communication skills are required.
- Experience with scheduling, document editing, electronic file management, and invoicing is preferred.
- Previous experience in a *medical, legal, medical-legal, or rehabilitation setting* would be considered an asset but is not required.
We value attitude, initiative, reliability, and a wil