About this role
Job summary
To provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties, managing a range of secretarial support to Senior Managers and Personal Assistant as required.
The post holder will demonstrate good organisational skills and have the ability to plan and undertake additional work as required. Undertake duties delegated by management, using own initiative, and working without supervision. To provide a courteous and diplomatic point for enquiries.
Main duties of the job
Provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties to support Senior Management team within the Division of Women, Children and Integrated Community Services.
Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
Responsible for the prioritisation of own work commitments on a day-to-day basis, and the planning of diary management, meetings and schedules.
To undertake all meeting preparation and support including preparation of agendas and supporting papers; note taking and action planning; distribution of notes and follow up of actions and all other housekeeping tasks associated with services governance structures.
Required to undertake the ordering of stock and supplies and monitor levels.
To be conversant with all of the services offered within the Division.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specifications focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
- Maths and English at C or above or equivalent.
- Word processing and computer literacy skills to RSAIII or NVQ Level 3.
Knowledge
Essential
- Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint)
- Good working knowledge of email and internet
- Working experience of general office duties.
- Experience of working with routine and urgent work in an administration and secretarial capacity
- Experience of taking minutes of Meetings.
- Experience of handling issues that are confidential.
- Typing/IT skills (email, word processing & File Management)
- Excellent communication skills
Desirable
- NHS Background or an understanding of the NHS
Experience
Essential
- Experience of working with routine and urgent work in an administration and secretarial capacity
- Experience of working as part of a successful team.
- Proven experience of prioritising work and meeting deadlines
- Experience of handling issues that are confidential.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Stockport NHS Foundation Trust
Address
Stepping Hill Hospital
Poplar Grove
Stockport
SK2 7JE
United Kingdom
Employer's website
http://www.stockport.nhs.uk/ (Opens in a new tab)