About this role
Shaner Hotel Group
Shaner Hotels is one of the hospitality industry's leading award-winning hotel owner-operators and management companies. Our growing portfolio includes more than 70 full-service, select-service, extended-stay, and resort properties, representing over 8,000 guest rooms across 14 states and three countries.
We proudly partner with many of the world's most recognized hospitality brands, as well as distinctive independent hotels, delivering exceptional guest experiences and operational excellence across every property.
Beyond hotel management, Shaner Hotels provides a comprehensive range of hospitality services for investors, hotel owners, and brand partners, including hotel development, design and construction, revenue management, e-commerce, sales and marketing, human resources, accounting, and operational support.
Whether you're joining one of our hotels or our corporate team, you'll become part of an organization committed to innovation, professional growth, and delivering outstanding hospitality. At Shaner Hotels, we invest in our people and provide opportunities to build rewarding careers across every area of the hospitality industry.
Part-Time | In-Office | Corporate Office | Hours Monday thru Friday 10 am to 2 pm
We are seeking a highly organized, detail-oriented Administrative Assistant to support our Tax Department at our Corporate Office. This position plays an important role in ensuring the efficient operation of the department by providing administrative support, coordinating documentation, and assisting with financial reporting and tax-related processes. The ideal candidate is dependable, proficient in Microsoft Excel, and able to manage multiple priorities while maintaining a high degree of accuracy and confidentiality.
Essential Responsibilities
- Sort, scan, and distribute incoming mail.
- Prepare and mail tax filings, checks, and accounts payable payments.
- Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
- Assemble financial reporting books and other departmental documents.
- Create mailing labels for tax returns and Schedule K-1 mailings.
- Prepare and file unclaimed property reports.
- Order and maintain office and department supplies.
- Process deposits using the remote deposit capture system.
- Assist with special projects and other administrative duties as assigned.
- Make occasional trips to local banks; reliable transportation is required.
Qualifications
- Previous administrative experience in an accounting, tax, finance, or corporate office environment preferred.
- High school diploma or equivalent required; associate degree in Business Administration or Accounting preferred.
- Strong organizational, time management, and communication skills.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive financial information with discretion.
- Self-motivated with excellent follow-through and problem-solving skills.
- Proficient in Microsoft Office, with strong Microsoft Excel skills, including sorting, filtering, and managing spreadsheets.
- Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
- Valid driver's license with a satisfactory driving record and reliable transportation.
What We Offer
- Competitive compensation
- 401(k) with company match - once eligible
- Opportunities for professional growth and development
- Collaborative and supportive team environment
If you enjoy working in a fast-paced corporate environment and take pride in accuracy, organization, and supporting a successful team, we encourage you to apply.