The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

TITLE

Finance Grants Manager

TEAM/PROGRAMME

LOCATION

Yangon, Head Office

Number of Position: 1

GRADE

NAT - 2 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE

The role holder provide supports to Head of Finance and Grant in the areas of partners’ management, partners’ contracting and partners’ financial monitoring of the GFATM-Myanmar projects. S/he is expected to manage, supervise and evaluate staff within his/her team. The position ensures quality of services, accuracy and communication to clients in line with GFATM and SCI Policies and Procedures.

SCOPE OF ROLE

Reports to: Head of Finance and Grant

Staff reporting to this post: 2 Grant Coordinators

Budget

Responsibilities

Nil

Role Dimensions: No Regular Contract

KEY AREAS OF ACCOUNTABILITY

Desk Review of SR Financial Report

Desk review of Partners financial reports and share findings with respective Program Manager and BHs.
Desk review of Partners financial reports and share feedback with respective SRs to correct, if needed.
Ensure the SRs adjustments through GLOS/CAPCOS are accurately prepared and posted in the system

SR Budget and Fund Disbursement

Review and analyze the budget of the partners and provide necessary feedback
Participate in budget negotiation, budget revision and reprogramming
Receiving and Reviewing SR cash call (Fund Request) and analyze.
Prepare/process fund with disbursement recommendations for SRs ensuring compliance of relevant sub-grants clause.
Maintain sub-grant tracking sheets and conduct a periodic reconciliation of partners’ data with the Agresso information and make necessary adjustment, reclass etc, if required

Policy

Ensure the partners are complying with all the donor and SCI policies and procedures.
Provide input to sub-grant management policies in SCI.
Ensure all relevant and mandatory policies are attached with SR agreement as annexure.

SR Agreement/Amendment

Involve for pre-award assessment of partners capacity before going into any contract
Ensure the partner’s agreements are prepared / amended on time. Involve directly in preparation of SR partnership agreement.
Partners agreement covered all necessary SCI and donor’s policy and procedures
Supporting payables unit in estimating the fund requirement for partners (monthly)
Work on sub-grant closeout process.

SR Financial Monitoring

Monitoring plan preparation, circulation and coordination
Prepare and/or review the monitoring report after visiting
Ensure the appropriate management response from SRs and initiate the corrective action plan
Share the management response and action plan to the respective Program Manager, departments and BHs
Ensure the follow-up of SR corrective action plan

SR Capacity Building

Participate in the SR capacity building need assessment
Initiate the SR Capacity Building Plan and maintain updates
Provided training for capacity building of partner (finance) staff in line with SCI and GFATM guidelines.

Audit

Participate in the planning of grant specific audit, internal audit and investigation
Coordinate with SRs and facilitate the auditors for SRs’ audit
Initiate the SR Capacity Building Plan and maintain updates
Follow up of SRs Audit Corrective Action Plan

Staff Management and Development

Ensures the recruitment, training, management, promotion, and supervision of staff as appropriate.
Assist in the training, coaching and development of financial skills in SR staff.
Ready to work to respond to any natural disaster or emergency situation anywhere in Myanmar.

Child Safeguarding Responsibilities

To ensure the project activities not to harm to children and to plan and design properly for the safe of children
To draw plan and initiative ways for the inclusion of children in project activities
To receive and response feedback from the children and to address their feedback timely.

BEHAVIOURS (Values in Practice)

Accountability

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity

Honest, encourages openness and transparency; demonstrates highest levels of integrity
Always acts in the best interests of children

PERSON SPECIFICATION

At least six years experience, of which three at a management level, within the finance department of a national or international organization. Experience working in the Global Fund project will be asset.
At least holding a Bachelor Degree in Accounting, Finance, Business or relevant field
CPA or equivalent professional degree (CA, ACMA, ACCA) or Master Degreee in relevant filed is preferable
Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
Sound knowledge of budgeting and budget management.
Excellent understanding of financial systems, internal controls and contractual compliance.
Strong communication, interpersonal and negotiation skills.
Ability to manage a complex and diverse workload within tight deadlines.
Written and verbal fluency in English, and good at computer (Excel, Database, PowerPoint and Words)
Willing to travel locally and internationally up to 25% of working time
A full appreciation of the value of co-operation, both internationally and within a team environment.
Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
Understanding and commitment to Save the Children’s vision, mission and values a commitment to its objectives.

General

Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

Their staff are doing the above.
That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Finance Grants Manager @ SCI Career Site

About this role