Talent Acquisition Coordinator @ Aston Carter

Job Title: Talent Acquisition Coordinator (Temporary)Job DescriptionWe are seeking a highly accurate and detail-oriented Talent Acquisition Coordinator to support a fast-paced Human Resources team. In this temporary role, you will provide critical administrative support to the talent acquisition function, focusing on high-volume interview scheduling, calendar coordination, and onboarding logistics. You will serve as a key point of contact for candidates, recruiters, and hiring teams, ensuring a smooth and professional experience throughout the interview and hiring process.

Responsibilities

• Coordinate a high volume of moderately complex candidate interviews, including audio, virtual, and onsite formats.
• Interface directly with candidates, recruiters, and hiring teams to schedule and reschedule interviews and meetings.
• Manage multiple calendars simultaneously, ensuring interview schedules and any changes are communicated clearly and promptly.
• Arrange and coordinate interview-related travel for candidates, including logistics and timing.
• Process and verify candidate and employee expense reimbursement reports related to travel and interview activities.
• Partner with Human Resources to process new hire onboarding requests and ensure all required steps are completed accurately.
• Prepare and send a variety of candidate and hiring team correspondence, including interview confirmations, interview evaluations, candidate applications, and onboarding materials.
• Maintain and update confidential and sensitive records and files, both electronic and hard copy, primarily within recruiting and applicant tracking systems.
• Utilize MS Office Suite and other applications, including BrassRing and SAP, to support scheduling, documentation, reporting, and data entry.
• Participate in or lead ongoing process improvement initiatives and projects within the talent acquisition function, as needed.
• Accurately document and maintain records related to interviews, candidates, and onboarding activities.
• Perform other related duties as assigned to support the Human Resources and talent acquisition teams.

Essential Skills

• High school diploma or equivalent.
• Two or more years of progressive experience in human resources administration or a closely related field.
• Strong customer-focused mindset with a general understanding of human resource policies, procedures, and relevant regulations.
• Proven ability to establish priorities and manage multiple tasks in a fast-paced environment.
• Demonstrated ability to maintain the confidentiality of sensitive and personal information.
• Strong interpersonal skills with the ability to effectively interface with employees, management, and applicants at all levels.
• Clear and professional written communication skills, including the ability to explain and interpret moderately complex information.
• Ability to accurately document, track, and maintain records and files.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Familiarity with office software and systems used in HR and recruiting environments.
• Experience working with applicant tracking systems (ATS), preferably BrassRing.
• Ability to work both independently and collaboratively within a team environment.
• Willingness and ability to work extended hours when required to support hiring and interview demands.
• Experience managing high-volume scheduling and calendaring in a corporate or HR environment.
• Experience handling travel coordination and expense reports for candidates or employees.

Additional Skills & Qualifications

• Experience using SAP or similar HR and enterprise systems.
• Background in talent acquisition, recruiting coordination, or HR support roles.
• Experience with scheduling appointments, meetings, and travel across multiple locations or teams.
• Comfort working with manual processes and systems where needed.
• Strong organizational skills and personal systems for staying organized in a high-volume, deadline-driven environment.
• Experience supporting a larger company or multi-site organization.
• Interest in process improvement and contributing ideas to enhance efficiency and candidate experience.
• Ability to adapt quickly to changing priorities and schedules.

Work EnvironmentThis role is fully onsite in Rancho Bernardo, supporting a Human Resources and talent acquisition team of approximately nine people across three nearby sites. The team collaborates across locations, including Rancho Bernardo and Poway, which are within a reasonable commuting distance. You will work in a professional office environment that is fast-paced and detail-focused, using tools such as Microsoft Office, BrassRing, and SAP on a daily basis. The position supports a well-known aerospace organization, offering exposure to a high-performing corporate setting and the opportunity to contribute to a dynamic talent acquisition function. Standard professional office attire is expected.

Job Type & LocationThis is a Contract position based out of San Diego, CA.

Pay and BenefitsThe pay range for this position is $26.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 13, 2026.

Workplace TypeThis is a fully onsite position in San Diego,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.