EH&S Administrative Assistant @ Aston Carter

Hiring a EH&S Administrative Assistant in Bronx, NY! Job DescriptionThe EH&S Administrative Assistant supports environmental health and safety and transportation compliance activities by maintaining accurate records, assisting with claims administration, and ensuring adherence to regulatory requirements. This role provides administrative support to operations in areas such as driver qualification, medical and drug-testing documentation, safety training, and compliance audits, contributing to a safe and well-organized work environment.

Responsibilities

• Maintain and update drug-testing records, medical files, driver qualification files, and training documentation in an accurate and organized manner.
• Support automobile and workers compensation claims administration by gathering documentation, tracking claim status, and coordinating with internal stakeholders.
• Assist with transportation and logistics compliance activities, ensuring adherence to DOT and FMCSA regulations, policies, and procedures.
• Conduct file auditing for driver records, medical documentation, safety training records, and compliance-related files to ensure completeness and accuracy.
• Provide administrative support to environmental health and safety initiatives, including safety documentation, reporting, and recordkeeping.
• Collaborate with operations teams in transportation, fleet, logistics, warehouse, distribution, manufacturing, food production, or plant environments to collect and maintain required compliance documentation.
• Use MS Office applications to create, update, and manage spreadsheets, databases, reports, and correspondence related to safety and compliance.
• Assist with scheduling, tracking, and documenting safety training sessions and compliance audits.
• Help monitor and document occupational health and safety activities, ensuring records are properly stored and accessible.
• Communicate clearly with internal stakeholders, including operations and safety personnel, to resolve documentation issues and support compliance efforts.

Essential Skills

• 13 years of experience in environmental health and safety, transportation compliance, claims administration, operations support, or a related administrative function.
• Knowledge of DOT and FMCSA regulations, policies, and procedures.
• Experience maintaining drug-testing, medical, driver qualification, or training records.
• Experience supporting automobile or workers compensation claims.
• Proficiency in MS Office, including the ability to manage spreadsheets, documents, and reports.
• Ability to perform detailed file auditing for safety and compliance documentation.
• Strong organizational skills with the ability to manage multiple types of records and documentation.
• Attention to detail and accuracy in handling sensitive and compliance-related information.
• Effective written and verbal communication skills for interacting with operations and safety teams.

Work EnvironmentThis is an on-site position with a standard schedule of 9:00 a.m. to 5:00 p.m., five days per week. The role supports operational environments such as transportation, fleet, logistics, warehouse, distribution, manufacturing, food production, or plant operations, where safety, compliance, and accurate documentation are critical. Work is primarily office-based, using computers and MS Office applications to manage records, reports, and correspondence, with regular interaction with operations and safety personnel.

Job Type & LocationThis is a Contract to Hire position based out of Bronx, NY.

Pay and BenefitsThe pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 12, 2026.

Workplace TypeThis is a fully onsite position in Bronx,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.