About this role
Job summary
The Human Resources department within Yorkshire Ambulance Service NHS Trust have an exciting opportunity for enthusiastic and customer focused individuals to join our team as an ER Services Assistant. Working within the People Strategy team you will play a key role in managing HR administrative processes across all Employee Relations functions, working in a timely manner to tight deadlines.
This role is hybrid working, however there would be an expectation you would be able to work from Trust Headquarters, Wakefield at least once a week (however this could be more based on business needs) with the requirement to travel to Trust wide sites across Yorkshire .
Main duties of the job
The successful candidate will be a team player who is approachable, has a can-do attitude, is proactive and can work on their own initiative. This role is a great opportunity for someone who is looking to develop and grow their HR career within a dynamic organisation.
Having experience working within an administrative function providing notetaking support and diary management is essential, alongside having experience of using HR systems and resolving queries in a timely manner.
Having a strong sense of customer care and inclusivity is essential as well as a willingness to commit to the core values of the Trust. Experience of working within the NHS and having knowledge of Agenda for Change Terms and Conditions is desirable.
Interested in joining our team? If you feel you meet the criteria we would really like to hear from you.
About us
Yorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.We employ more than 7,100 staff, who together with over 1,300 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service. Our ambition is to be an employer of choice, and we are continuously working across our partnership to improve our collective offer to staff in areas like health and wellbeing, benefits and flexible working incl. hybrid working.
Benefits
o Flexible working including part-time hours, job shares and flexible hours, agile working (role dependant)o 27 days annual leave, increasing to 33 with service. (Pro-rata for Part Time staff)o Contributory Pension.o NHS Discounts including shops, restaurants, gyms etc.o Car lease and other salary sacrifice schemes (salary dependent)o Dedicated employee assistance and counselling service.o Opportunities for research participation, career progression and ongoing development.o Well respected, committed and supported staff networks for our workforce.
Job description
Job responsibilities
Detailed job description and main responsibilities
As part of a busy and effective team, the post holder will provide advice and guidance to staffand managers on straightforward HR queries, directing them to the appropriate policydocuments and escalating more complex or sensitive matters when needed. The post holderwill predominantly provide administrative support to the People Strategy Team and asrequired, across the wider People Team, including Diversity and Inclusion, People Services,Leadership and Organisational Development, and YAS Academy. They will manage and monitor their own workload, ensuring urgent tasks are completed within requiredtimescales and escalated appropriately.
Working closely with HR colleagues and managers across the organisation, the post holder supports the effective delivery of administrative processes, ensuring that records, systems, and documentation are accurate, up to date, and maintained in line with organisational standards. The role also ensures that deadlines and priorities are consistently met, with a strong focus on managing timelines and coordinating activities to support the timely progression of People Strategy processes.
The team acts as the first point of contact for the People Strategy Team, managing internal and external enquiries and signposting as appropriate. They are responsible for coordinating ER panels, supporting and administering key meetings (including People Strategy Team meetings), and maintaining accurate information relating to team processes and ER systems, including content on the intranet.
Person Specification
Skills/Competencies
Essential
- Have the ability to exercise initiative
- Advanced keyboard skills - a high degree of accuracy and speed required in all tasks
- Able to work effectively as part of a team and build relationships with colleagues at all levels
- Good standard of IT literacy including working knowledge of databases and Microsoft office package
- Ability to prioritise tasks and to manage conflicting demands on time and resources, to deliver objectives
- Ability to communicate effectively verbally and in writing to differing audiences
Experience
Essential
- Experience of working in a fast paced office environment, working to deadlines
- Experience of working in a HR role with practical understanding of different HR processes and functions
- Experience of using HR information systems
- Experience of handling confidential information
Desirable
- Experience of working within the NHS and knowledge of Agenda for Change T&Cs
Qualifications/Knowledge
Essential
- Educated to GCSE standard or equivalent (e.g. 5 GCSEs grade A - C including Maths and English)
- Evidence of Continuing Professional Development
- Level 3 NVQ Diploma in a related subject (HR/Administration), or equivalent experience
Desirable
- CIPD Qualified
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Yorkshire Ambulance Service NHS Trust
Address
Yorkshire Ambulance Service
Springhill, Brindley Way
Wakefield
WF2 0XQ
United Kingdom
Employer's website
https://www.yas.nhs.uk/ (Opens in a new tab)