About this role
The Senior Officer – Procurement is responsible for managing the end-to-end procure-to-pay (P2P) cycle for transactional and tactical procurement requirements. The role covers the full RFQ process, purchase order management, expediting delivery, payment coordination, and resolution of procurement-related disputes, in line with AD Airports’ corporate governance policies and procedures.
The position requires strong coordination with internal stakeholders and external suppliers to ensure timely, compliant, and cost-effective procurement of goods, services, and works.
Responsibilities
- Perform day-to-day transactional procurement activities, including:
- Reviewing requisitions.
- Coordinating with stakeholders to obtain missing or additional information such as scope of work, technical criteria, and evaluation committee details.
- Conducting market research for supplier identification and selection.
- Preparing tender strategies and bidder lists and obtaining necessary approvals.
- Issuing RFQs and soliciting supplier proposals.
- Facilitating site visits and managing RFQ clarifications.
- Overseeing and supporting technical evaluations.
- Conducting detailed commercial evaluations.
- Negotiating commercial terms with bidders.
- Recommending purchase order awards.
- Preparing purchase orders and facilitating internal approvals.
- Issuing purchase orders and obtaining supplier acceptance.
- Coordinating delivery of goods, works, and services.
- Facilitating payment processing.
- Managing purchase order variations with appropriate approvals.
- Coordinating with Legal and other stakeholders to resolve supplier claims.
- Work with end-user departments to establish Framework Agreements for recurring and repetitive requirements.
- Ensure all sourcing and procurement documents comply with Abu Dhabi Airports’ policies, procedures, guidelines, and standards.
- Maintain accurate records of purchases, pricing, and procurement documentation.
- Ensure proper maintenance of auditable procurement files and records to support compliance and governance requirements.
- Monitor and ensure compliance with agreed procurement performance metrics (SLAs, KPIs, etc.).
- Manage the procure-to-pay cycle in accordance with procurement policies, ensuring confirmation of receipt of goods and services.
- Coordinate with internal and external auditors and provide required procurement documentation.
- Conduct performance appraisals for subordinates and recommend appropriate actions.
- Identify training needs for subordinates and evaluate training effectiveness in coordination with the line manager.
- Perform any other duties as assigned by the line manager.
Requirements and Skills
Education & Qualifications
- Bachelor’s Degree in Business Administration, Engineering, Supply Chain Management, or a related field.
- Knowledge and experience in electronic tendering systems and ERP platforms.
- Proficiency in Microsoft Office 365 is preferred.
Experience
- Minimum 5 years of experience in procurement of goods, services, and/or works, preferably within a client organization.
Skills & Competencies
- High standards of ethics and integrity.
- Strong market knowledge and supplier awareness.
- Analytical thinking and problem-solving ability.
- Financial and commercial acumen.
- Strong negotiation skills.
- Supplier relationship management capability.
- Effective written and verbal communication skills.