About this role
Our people are ambitious and humble , believing in what they do and convinced that our purpose is shaping a world of trust . With responsibility and openness , they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society . > We believe that leaving a mark is a true challenge and opportunity for every one of us. > We believe that leaving a mark is a sign of trust and impact. > We believe that leaving a mark is a bond with the future. > We believe that leaving a mark is proof of growth and development. Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust .
Job Overview
The Senior Bid Coordinator is responsible for leading and coordinating the end-to-end bid and tender submission process across the Business & Infrastructure (B&I) division. The role serves as the focal point for bid activities, ensuring high-quality, compliant, and timely submissions while working closely with technical, commercial, and operational stakeholders. This position plays a key role in driving proposal excellence, improving bid processes, and supporting business growth through successful tender participation.
KEY RESPONSIBILITIES
- Bid & Proposal Management Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
- Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
- Develop and maintain bid schedules, deliverables, and submission plans.
- Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
- Ensure all submissions are complete, compliant, and aligned with company standards before submission.
- Stakeholder Coordination Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
- Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
- Monitor progress against bid plans and proactively address gaps, risks, or delays.
- Follow up with stakeholders to ensure timely completion of required inputs and approvals.
- Content & Quality Management Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
- Review submissions for consistency, accuracy, formatting, and quality.
- Support the development of compelling, client-focused proposal content and executive summaries.
- Ensure branding and document presentation standards are met across all submissions.
- Governance & Continuous Improvement Support bid/no-bid assessments and internal approval processes.
- Maintain bid tracking reports, tender registers, and performance metrics.
- Conduct post-submission reviews and capture lessons learned to improve future submissions.
- Drive process improvements to enhance efficiency, compliance, and submission quality.
- Support the standardization of bid practices across Singapore and Malaysia.
- Team Support Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
- Share best practices and contribute to the development of bid management capabilities within the team.
- Support special projects and initiatives related to tendering, proposal management, and business development.
KEY REQUIREMENTS
- Education Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering, or a related discipline.
- Experience Minimum 5-8 years of experience in bid coordination, proposal management, tender administration, or a related function.
- Proven experience managing complex and multi-disciplinary tender submissions.
- Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services environments is preferred.
- Skills & Competencies Strong knowledge of tendering and proposal management processes.
- Excellent project coordination and stakeholder management skills.
- Strong written communication and document management capabilities.
- Ability to manage multiple deadlines and prioritize competing requirements.
- High attention to detail and quality standards.
- Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Experience with proposal management systems and document control processes is an advantage.
- KEY PERFORMANCE INDICATORS (KPIs) Timely submission of compliant and high-quality bids.
- Effective coordination of multiple stakeholders and competing priorities.
- Improved bid process efficiency and submission accuracy.
- Strong maintenance of bid documentation, templates, and knowledge repositories.
- Contribution to successful tender outcomes and business growth.
Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world we live in. #ShapingaWorldofTrust #leaveyourmark