Multi-country Project Manager & Consortium Coordinator @ SCI Career Site

TITLE

Multi-country Project Manager & Consortium Coordinator

LOCATION

México or Guatemala

ROLE PURPOSE

Ensure that the multi-country project under his/her management is implemented on time, under the budget, with the scope and high quality in line with donor and stakeholders’ quality and operational standards.

The post-holder will act as the operational link between the consortium partners (Save the Children, Norwegian Refugee Council -NRC, Danish Refugee Council -DRC, Plan International) for the purposes of monitoring the project, drawing up reports, representing the consortium with the donor, public bodies at national or regional level (when applicable) and facilitating the coordination and management of project´s Steering Committee. The post-holder will report to the Steering Committee on the implementation of the project.

SCOPE

Reports to: Save the Children´s LAC Regional Director

Reporting and coordinating staff: Global and regional technical advisers who are part of implementation support (Global Safety, Security and Access), regional advocacy and comms advisers, Program Operations team, financial, and administrative support staff.

Save the Children in Latin America and the Caribbean (LAC) works to improve the lives of the most vulnerable children in the region from different thematic areas (health, education, child protection, governance of children's rights, child poverty, and defense). We have a regional hub in Panama, and offices in 10 countries (Mexico, Dominican Republic, Haiti, Guatemala, El Salvador, Honduras, Colombia, Venezuela, Peru y Bolivia).

KEY AREAS OF ACCOUNTABILITY

Strategic Project Management & Consortium Coordination

• Act as the link between the Technical Committee and the Steering Committee.
• Convene Steering Committee meetings and present the project’s progress and any challenges encountered.
• Lead the strategic planning of the entire project across the various countries where it is being implemented.
• Coordinate the implementation of activities, including budget execution, across the various countries where the project is being implemented, in accordance with donor guidelines.
• Monitor and supervise the progress of activities on a regular basis in the various countries where the project is being implemented: deadlines, budget execution and data verification, in coordination with all stakeholders in the various countries.
• Implement corrective measures and improvement plans to address any difficulties encountered.

Technical and operational coordination of implementing partners

• Ensure smooth and regular communication with consortium members and their implementing partners on all matters relating to the project.
• Organize and facilitate regular coordination meetings between the various implementing partners.
• Ensure technical consistency between the interventions of various partners in different countries.
• Carry out field visits to the intervention areas with project partners, where necessary.
• Design and implement the monitoring, evaluation, assessment, and learning (MEAL) system for the entire project.
• Consolidate the data and results provided by all implementing partners in the countries.
• Facilitate learning processes and the capitalization of experiences.
• Document learning at project level, including the consortium’s own successes and challenges.
• Monitor adherence to donor´s compliance regulations and procedures (including financial ones).

Report preparation

• Compile and consolidate all necessary information from project implementing partners and use this to prepare both financial and narrative reports, for both internal use and submission to the donor.
• Circulate internal technical and financial progress reports amongst the partners.
• Prepare all technical and financial reports required to be submitted to the donor.
• Submit all reports to SC Spain in the correct format and by the deadline so that SC Spain can review, validate and submit them to the donor.

Administrative and financial management of the project

• Oversee the financial implementation of the project and ensure the appropriate and compliant use of funds in line with SCI and donor´s requirements.

Consortium Coordination & Representation

• Acts as the operational link between the consortium partners for project monitoring, report writing, representing the consortium to the donor, and the exchange of information.
• Consider the different internal processes of each organization, as well as the capacities and needs of each partner, and build upon these elements.
• Ensure a participatory process involving all parties in a consistent approach to the selection of beneficiaries, activities, standards, criteria, and monitoring tools.
• Reports to the Steering Committee on the implementation of the project, providing regular updates on progress, challenges and corrective measures, as well as on compliance with the agreements adopted by that body.
• Ensure implementation of strategic decisions and guidelines adopted by the Steering Committee and channel them through its formal resolutions.

BEHAVIOURS (Values in Practice)

Accountability

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, think strategically and on a global scale.

Collaboration

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks. Integrity.
• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

Minimum bachelor's degree in a related field (economics, business management, social science, among others). Preferably with a post-graduate or master's degree in project management, humanitarian aid, education in emergencies, or migration and displacement.

EXPERIENCE AND SKILLS

• Relevant field experience in the humanitarian aid and development sector working in a senior humanitarian operations role.
• At least 3 years of experience leading regional humanitarian projects.
• Preferably with experience working in projects addressing access and security for humanitarian actors.
• Relevant work experience implementing projects with ECHO funding and knowledgeable donor regulations and compliance.
• Strong understanding of humanitarian context and application of humanitarian principles.
• Thorough understating emergency response sectors and processes to achieve the result effectively.
• Strong interpersonal skills to develop and maintain collaborative relations at all levels of management / leadership must be capable of summarizing and communicating complex information and data.
• Effective leadership skills to support the Country and Regional senior management teams.
• In depth understanding of how to operate safely and securely in humanitarian response
• Skills to manage and operate in a pressured and changing environment.
• Excellent Spanish and English language skills.
• Ability to be flexible and to travel around the region, as and when necessary (up to 50% travel).
• Commitment to Save the Children’s vision, mission and values.

Competencies

• Flexibility and Adaptation to change.
• Management and teamwork.
• Excellent planning and organizational skills.
• Optimal writing skills for a good understanding of technical reports
• High orientation to deadlines and results.
• Excellent communication, listening and influencing skills
• Use of tools at a professional level: MS Office Word, Excel, PowerPoint, Access.

REQUIRED DOCUMENTS

• Updated CV

IMPORTANT

If you do not meet the aforementioned requirements, your application will not be considered.

Save the Children places great importance on its safeguarding principles and policies, and is committed to rigorous procedures to ensure that all our staff and programs are safe especially for children. Consequently, all candidates will be subject to thorough internal and external background checks. We encourage applications from interested individuals over the age of 18, including members of Indigenous peoples, women, and persons with disabilities.