About this role
About us
SwAPP (Swiss Association of Pharmaceutical Professionals) is a dynamic non-profit association of the professionals of Therapeutic Products. Our scope includes cutting-edge and digital technologies, and a strong commitment to ESG (Environmental, Social, and Governance) principles. Our team is passionate about making a meaningful impact, and we are looking for a motivated assistant to support our administrative needs.
Location: Remote (only candidates with a valid work permit for Switzerland will be considered). For practical reasons, we would ideally like someone located in the Bern region.
Time commitment: 10-20% (approximately 4-8 hours per week), with flexibility based on business needs and employee availability.
Contract duration: The position starts as soon as possible and as an initial 6‑month fixed‑term contract, with the possibility of extension by mutual agreement.
Primary responsibilities
- Customer Relationship:
Support membership administration, including onboarding new members and generating basic reports
Maintain the association's CRM database, ensure accurate and up-to-date contacts information
Handle administrative inquiries from members, partners and other stakeholders
- Personnel documentation: assist in its preparation and maintenance, including employment records and payrolls, in compliance with applicable legal and organizational requirements.
- Document administration and archiving: organize and archive documents/records, according to the association document management system
- Meetings: schedule, coordinate and document internal and external meetings, including preparation of agendas, meeting materials and follow-up actions where required.
- Payments: support invoices tracking and payment execution
Possible involvement areas
- Marketing & Communication
- Accounting & Finance
- Events & Activities Coordination
*Required skills and qualifications:
- Proven experience in administrative roles
- Proficiency in CRM &/or ERP systems and MS Office Suite; confidence working with digital tools (e.g. MS Teams)
- Excellent written and spoken English (ideally bilingual)
- Good written and verbal communication skills
Nice-to-have skills and qualifications
- Bookkeeping, invoicing and event-organisation experience
- Professional working proficiency in German. Additional language skills (e.g. French) are considered an asset.
- Familiarity with document and website content management systems, as well as social media administration
Personal attributes
- Highly organized, self-motivated and able to work independently in a remote environment
- Attention to detail and working conscientiously
- Ability to work collaboratively and service-driven attitude
- Comfortable working in a small, evolving organisation
- Discreet and trustworthy when handling confidential information
What we offer
- A supportive, collaborative and forward-looking team
- Flexible remote work and adaptable working hours
- A stimulating environment that supports your professional growth and skill development
- Gain hands-on experience in a growing non-profit organisation in the health sector
- The opportunity to work directly with industry professionals and healthcare experts
- Exposure to innovative projects at the intersection of healthcare, technology and professional development
- A meaningful work that contributes to the advancement of healthcare and patient outcomes.
How to apply
Please send your resume and a cover letter explaining your interest in this position to [email protected] (object “Job-Assistant”).