About this role
Job summary
We are recruiting for 2 part time Enhanced Practice Support Officers (EPSOs) to join our team at Local Primary Care Federation.
The roles will be 18 hours per week each over 3 days a week (days to be determined at interview). The postholder will work 6 hours a day.
The post holder must be available to work within the hours of 7.45am to 6.30pm and comfortable commuting to GP practices as required.
The post holder will provide overall reception and administration support to GP practices on behalf of Local Primary Care Federation across Blackburn with Darwen (BwD) and any other local surrounding areas as required.
They will also provide general administration support to any Local Primary Care Federation departments as required and will be fully trained in these responsibilities initially.
Main duties of the job
General Administration
Provide administrative support to LPC and GP Practices across Blackburn with Darwen and any other local areas.
Accurately read and scan all patient related communications, ensuring they relate to the correct registered patient
Work as part of the Admin Team to ensure work is kept up to date. Raise any backlogs or issues with the management team in a timely manner
Action tasks and notifications in a timely manner
Manage workload effectively
To work according to written protocols
Ensure processes are followed and maintained at all times
Reception - will be required to travel to local practices within BwD and other local areas working at practice sites
Receiving patients, consulting with members of practice team
Handing completed repeat prescriptions to patient and checking names and address.
Be able to cover all reception position as necessary
Taking messages and passing on information
Processing personal and telephone requests for appointments and telephone consultations and ensuring callers are directed to the appropriate healthcare professional
Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers
About us
Local Primary Care (LPC) is an award-winning organisation dedicated to supporting and strengthening primary healthcare services across Blackburn and Darwen. As the federation representing all local GP practices, LPC works collaboratively to ensure patients receive high-quality, accessible, and sustainable care. Since being established in 2014, LPC has built a strong reputation for delivering innovative healthcare solutions that support both practices and the communities they serve.
Job description
Job responsibilities
Job Summary
To provide overall reception and administration support to GP practices on behalf of Local Primary Care Federation across Blackburn with Darwen (BwD) and any other local surrounding areas as required.
The post holder may be deployed to any of the GP practices to provide reception and administration cover, working under the direction of LPC.
A receptionist is the first point of contact for patients. As the face of the organisation, the post holder will be responsible for welcoming patients and visitors, taking and redirecting calls, distributing correspondence, booking appointments and giving basic administrative support. The post holder must be approachable, professional and presentable at all times.
Daily tasks include
- Managing the phones (taking and screening calls etc.)
- Welcoming and redirecting patients/visitors
- Receiving, sorting and distributing mail/deliveries
- Data entry and record maintenance
- Basic administration
To provide overall reception and administration support to Local Primary Care Federation and GP Practices across Blackburn with Darwen (BwD) and surrounding areas as required.
The post holder will work under the direction of LPC and is required to contribute to the day-to-day delivery of any administration function.
Primary Duties and Areas of Responsibility
Collaborative Working Relationships
The post holder will be required to liaise with a variety of individuals and organisations at differing levels.
To utilise electronic communications via clinical portal, internal messaging and e-mails.
The post holder will respond to queries in an appropriate manner taking appropriate action as required with reference to Data Protection and in accordance with practice procedures.
To be aware of and take appropriate action to ensure that all patients are treated equally.
Liaises with other stakeholders as needed for the collective benefit of patients including but not limited to:
o Patients
o GP, nurses and other practice staff
o Other healthcare professionals including pharmacists, pharmacy technicians, optometrists, dentists, health and social care teams and dieticians etc.
o Community nurses and other allied health professionals
o Hospital staff
Health and Safety/Risk Management
The post-holder must comply at all times with the organisations Health and Safety policies, in particular by following agreed safe working procedures and reporting incidents using the organisations Incident Reporting System.
The post-holder will comply with the Data Protection legislation and the Access to Health Records Act (1990).
Infection Control
All staff must comply with Prevention and Control of Infection Policies and complete any related mandatory training.
Equality and Diversity
The post-holder must co-operate with all policies and procedures designed to ensure equality of employment. Co-workers, patients and visitors must be treated equally irrespective of gender, ethnic origin, age, disability, sexual orientation, religion etc.
Respect for Patient Confidentiality
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to GP practices, patients and their careers, practice staff, GP federation staff and other healthcare workers. They may also have access to information relating to the federation as a business organisation. All such information from any source is to be regarded as strictly confidential
All members of staff are bound by the requirements of Data Protection legislation. Information relating to patients, carers, colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with LPC policies and procedures, IG regulations and Data Protection legislation relating to confidentiality and the protection of personal and sensitive data
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
Special Working Conditions
The post-holder is required to travel independently between sites and neighbourhood locations (where applicable) in Blackburn with Darwen and surrounding areas as required.
Development Review
Key performance objectives, development needs, and completion of a Personal Development Plan will be discussed and agreed at Annual Appraisal Reviews.
Safeguarding
The organisation is committed to safeguarding and promoting the welfare of children and vulnerable adults. It expects all employees to share this commitment. All staff members are required to undertake safeguarding training and follow safeguarding policies and procedures
This job description is intended to provide an outline of the key tasks and responsibilities only. There may be other duties required of the post-holder commensurate with the position. This description will be open to regular review and may be amended to take into account development within the organisation. All members of staff should be prepared to take on additional duties or relinquish existing duties in order to maintain the efficient running of primary care.
Person Specification
Experience
Desirable
- Experience of GP clinical systems
Other
Essential
- Excellent written and verbal communication skills
- Able to work under pressure and to
- meet deadlines
- Ability to work on own initiative and in a team environment
- Ability to work in a changing environment and quickly build effective working relationships across all teams
- High levels of accuracy and attention to detail
- A focus on quality
- An understanding of the need to maintain the highest levels of confidentiality
- Flexible and adaptable to changing service requirements
- Willingness to travel within locality as required
- Good personal presentation
- Willingness to undertake DBS checks
Desirable
- Full Driving Licence or means to travel to locations within BwD and surrounding areas
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Local Primary Care GP Federation
Address
Suite 5, Blackburn Enterprise Centre
Furthergate
Blackburn
Lancashire
BB1 3HQ
United Kingdom
Employer's website
https://lpcfederate.co.uk/ (Opens in a new tab)