About this role
Job summary
Role is to act as the admin lead for the team ensuring day to day supervision of Band 2 administrators workload, providing a confidential, professional, efficient and responsive administrative support for the Recovery College
To work effectively as part of a team and use own initiative to achieve service targets. Prioritising and organising day to day workload whilst maintaining confidentiality of information throughout the full range of duties involved. To support the Business Manager who oversees the administrative functions of both the Recovery College and Managing Emotions Programme.
Main duties of the job
Schedule face to face and virtual courses using the online platform, liaising with external venues, completing risk assessments and organising payment where necessary.
Telephone and face to face contact with students, ensuring a compassionate service that supports their engagement with the college and their recovery journey. Providing timely, efficient and inclusive updates to students and volunteers.
Provide day to day supervision and monitoring of workload for Band 3 administrator
SystmOne trained to accurately record issues of concerns
Manage recruitment process for Band 3 admin vacancies
Support the assistant Psychologist with data collection and reporting
Arrange team events, working with communications departments to ensure partner organisations are accurately represented
Monitor data quality of administrative input
Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department
To support administrative function of the Managing Emotions Programme (a connected service) when needed as part of Business Continuity Plans
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.
We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.
Please note that we reserve the right to close posts as soon as sufficient applications are received.
Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.
Applicants must have the right to work in the UK for the duration of the role.
We look forward to receiving your application!
Job description
Job responsibilities
Please check the job description and personal specification document for more information on the requirement for this job.
Person Specification
Qualification
Essential
- NVQ Level 4 in Business Admin or 4 years equivalent experience
Experience
Essential
- 4 years experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Surrey and Borders Partnership NHS Foundation Trust
Address
Theta Building,
Lyon Way,
Frimley.
GU16 7ER
United Kingdom
Employer's website
https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)