About this role
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI. To make a difference with us, all you need to do is bring your human best. What will your story be? Apply now!
Learn more: jti.com Legal Technology Associate (m/f/d) - temporary (12 months)
About the position
The Legal Associate supports legal teams across multiple markets by delivering legal administration and operational support. The position covers contract lifecycle management, contract execution, legal invoice administration, corporate governance-related processes, maintenance of legal tools and databases, and support for external counsel management, helping ensure that legal processes are completed efficiently and in line with governance standards and internal procedures. Main areas of responsibility: Provide administration and operational support Support end-to-end contract lifecycle management, including user assistance, supporting materials, issue escalation, service requests, user management, workflows, document coordination, approvals, execution and archiving Coordinate contract execution, obtain signatures through electronic signature platforms such as DocuSign and maintain executed agreements in contract repositories Manage legal invoice administration, including cooperation with external law firms, vendor onboarding, purchase requisitions, purchase orders, goods receipt processing, payment tracking, SAP-related activities and document archiving Coordinate Power of Attorney and Authorized Signatory processes, including document preparation, updates, execution and maintenance Maintain contract databases, legal archives, knowledge repositories and legal systems to support data accuracy and compliance Collaborate with internal stakeholders, external counsel, Finance, Procurement and other business functions, and support team priorities as needed
Requirements
Familiarity with document execution methods and electronic signature platforms such as DocuSign Familiarity with legal databases, contract repositories and legal technology tools Experience with SAP or similar enterprise resource planning systems would be an advantage Experience with invoice management, vendor communication, purchase requisitions, purchase orders, goods receipt processing, approvals and document management would be an advantage Strong organizational skills and the ability to manage multiple tasks and stakeholders across markets and jurisdictions High attention to detail, accuracy and process compliance Proactive communication skills and the ability to work independently in an international environment
Our offer includes
Competitive pay and attractive annual bonus On-going development opportunities in a multinational environment, a wide variety of projects, ambitious goals, and independence in achieving them. Freedom with responsibility (we trust your competencies, ability to manage your time and your scope of work) Lot of flexibility in terms of work arrangements (work from the office or from home) Private medical care (various options to choose) and life insurance Employee pension and savings programs JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave Multisport card, foreign language classes Wide variety of training, webinars, and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria) Modern office with traditions (Art Norblin Factory) in a convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs and underground bicycle parking Working in a diverse and inclusive organization of 43 different nationalities Are you ready to join us?
Build your success story at JTI. Apply now!
Next Steps
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
JTI GBS Poland Sp. z o.o. has introduced an Internal Reporting Procedure for Whistleblowers. If you would like to review this procedure, it is available upon request. If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.