Logistics Coordinator @ Actalent

Job Title: Logistics SpecialistJob DescriptionThe Logistics Specialist supports laboratory operations by managing materials, inventory, and warehouse activities while maintaining strict compliance with safety, regulatory, and quality standards. This role collaborates closely with cross-functional teams to ensure that reagents, equipment, and supplies are available when needed, preventing interruptions to critical customer processes. The position requires a hands-on, detail-oriented professional who can balance daily operational tasks with project work, contribute to process improvements, and deliver excellent customer service in a dynamic, fast-paced environment.

Responsibilities

• Collaborate with the management team and Materials Operations & Lab Services personnel to achieve operational goals while upholding safety and quality protocols.
• Maintain adherence to internal and external regulatory standards, including Good Laboratory Practice (GLP), Department of Transportation (DOT), and Hazardous Materials (HazMat) regulations.
• Manage and maintain inventory levels for laboratory consumables, reagents, chemicals, and glassware across multiple operational departments.
• Partner with cross-functional teams to ensure reagents, equipment, and resources are available to support project execution and operational needs.
• Prevent interruptions to customer processes by minimizing delays caused by warehouse operations and material availability.
• Follow specific handling, storage, and temperature requirements for materials to preserve quality and safety.
• Verify that incoming materials paperwork is accurate and that materials are received in good condition.
• Prepare receiving documents accurately and in a timely manner.
• Pack materials in accordance with proper shipping conditions and prepare all required shipping documents.
• Troubleshoot operational errors related to materials and warehouse functions and provide support to operations to resolve issues.
• Follow required safety procedures, use appropriate safety equipment, and participate in safety awareness initiatives and staff training.
• Engage in cross-functional training within Materials Operations departments as required to broaden capabilities and coverage.
• Identify and participate in process improvement initiatives related to warehouse functions, equipment, or procedures, utilizing internal and external resources.
• Respond to customer inquiries via email, phone, and in person, providing clear and professional communication.
• Attend departmental meetings as scheduled and contribute to discussions and updates.
• Serve as a primary contact between customers and Materials Operations & Lab Services staff, ensuring effective communication and coordination.
• Adapt to changing priorities and responsibilities across all areas of materials and logistics operations.
• Effectively multi-task daily workload alongside assigned projects, meeting deadlines and service expectations.
• Provide routine updates to supervisors and leads on progress, status, and issues associated with departmental activities.
• Participate in special projects and initiatives as needed to support operational and business objectives.
• Demonstrate the ability to work in a diverse environment with respect, professionalism, and collaboration.
• Communicate clearly and effectively, both verbally and in writing, with colleagues, customers, and leadership.
• Maintain equipment and work areas in a clean, orderly, and safe condition.
• Understand and demonstrate proficiency with material handling equipment and relevant computer applications used in warehouse and laboratory operations.
• Ensure all assigned work is completed by the end of the day and utilize time wisely to maximize productivity.
• Meet timeline commitments and proactively inform stakeholders when issues or delays arise.
• Adhere to applicable laws, organizational regulations and programs, and DOT compliance requirements.
• Arrive on time and maintain reliable attendance.
• Meet all compliance requirements for training and complete training records and certifications on schedule.
• Train for Powered Industrial Truck (PIT) operation, understand all safety requirements, and demonstrate proficiency.
• Lift materials up to 40 lbs. and stand for extended periods while performing warehouse and logistics tasks.
• Commit to working a 40-hour workweek and overtime as needed to meet operational demands.
• Work weekends, off-shift hours, and overtime as required by business needs.

Essential Skills

• High School Diploma or GED.
• Completion of college-level coursework in biological sciences and/or physical sciences, or an AA/AS degree in a related science major.
• Experience in material packing and handling, inventory management, and/or warehousing (preferred).
• Understanding of GLP, DOT, and HazMat regulations and the ability to adhere to these standards.
• Proficiency with material handling equipment and relevant computer applications used for inventory and warehouse operations.
• Effective time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Ability to work independently while maintaining strong collaboration and teamwork with cross-functional partners.
• Strong customer service skills, with a focus on responsiveness and professionalism.
• Self-starter mindset with a strong focus on quality, attention to detail, and delivering results.
• Good problem-solving and interpersonal skills, with the ability to address operational issues constructively.
• Clear and effective verbal and written communication skills.
• Strong initiative and consistent focus on safety, quality, accuracy, and detail.
• Knowledge of safe chemical handling practices (helpful).
• Valid California drivers license with a clean driving record.
• Ability to lift up to 40 lbs. and stand for extended periods of time.
• Willingness and ability to work 40 hours per week and overtime as needed.
• Ability to work weekends, off shifts, and overtime as required.

Additional Skills & Qualifications

• Passion for continuous process improvement and operational excellence.
• LEAN or other Operational Excellence training and experience (a plus).
• Successful track record of collaboration and teamwork in prior roles.
• Demonstrated ability to manage time effectively and stay organized in a fast-paced environment.
• Strong customer focus with the ability to build positive working relationships.
• High level of initiative with a commitment to safety, quality, accuracy, and detail-oriented work.
• Familiarity with safe chemical handling procedures and laboratory materials.
• Comfort working with powered industrial trucks (PIT) and willingness to complete safety training and certification.
• Flexibility to adapt to changing priorities, workloads, and project requirements.
• Commitment to completing all required training records and certifications on time.

Work EnvironmentThis role is based in a laboratory-support and warehouse environment that combines office, storage, and materials handling areas. The Logistics Specialist works around laboratory consumables, reagents, chemicals, and glassware, following specific handling, storage, and temperature requirements to maintain safety and quality. The position involves regular use of material handling equipment, such as carts, pallet jacks, and powered industrial trucks (PIT), as well as computer applications for inventory management, documentation, and communication.

Work is hands-on and physically active, requiring the ability to lift up to 40 lbs., stand for extended periods, and move materials throughout the facility. The schedule is full-time at 40 hours per week, with the expectation of overtime, weekend work, and off-shift hours as needed to meet operational demands. The work culture emphasizes safety, regulatory compliance, continuous improvement, teamwork, and respect within a diverse environment, with clean and orderly work areas maintained to support efficient and safe operations.

Job Type & LocationThis is a Contract position based out of South San Francisco, CA.

Pay and BenefitsThe pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 6, 2026.

Workplace TypeThis is a fully onsite position in South San Francisco,CA.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.