About this role
About the Client Our client is a US-based, full-service construction firm serving residential, commercial, and institutional clients. They pride themselves on dependable craftsmanship, clear communication, and long-term client relationships.
- As they grow, they’re looking for a detail-oriented coordinator to keep jobs, estimates, and documentation running smoothly behind the scenes.
- Why does this role exist?
- The client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely.
- This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building.
You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected. Job & Foreman Management Manage Contractor Foreman daily, including job scheduling and status updates Coordinate with clients and suppliers on timing, materials, and job details Keep jobs, schedules, and records current and accurate Estimating Create and maintain estimate templates Enter customer information into estimates Prepare, export, and send estimates, pulling data from Xactimate as needed Check estimates for accuracy before they go out Job Documentation Organize job photos in CompanyCam Link CompanyCam photos and records to the matching jobs in Contractor Foreman Client & Supplier Correspondence Handle email and written communication with clients and suppliers Keep messages clear, professional, and well documented Communicate via Gmail, WhatsApp, and Google Meet Administrative & Drawing Support Export documents, update the CRM, take meeting notes, and track tasks Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings) Work with QuickBooks and Google Workspace as needed