About this role
Job summary
Join Us and Help Mobilise a Critical NHS Service!
We are looking for a highly organised, proactive Senior Administrator to join our CHIS North Mobilisation Team. This is an exciting opportunity to play a key role in the mobilisation of child health information services across the region, supporting the safe transfer of sensitive data, coordinating operational activity, and ensuring our mobilisation programme runs smoothly.
If you thrive in a fast-paced environment, enjoy variety, and take pride in delivering high-quality administrative support, we want to hear from you.
Main duties of the job
Operational & Administrative Support
- Coordinating diaries, arranging meetings, sending invites, and preparing agendas.
- Taking accurate minutes and maintaining action logs.
- Managing generic administrative duties such as post, scanning, photocopying, stock ordering, and telephone enquiries.
- Assisting with the development of training guides, SOPs, and user guides.
- Supporting induction processes and helping onboard new starters.
Systems & Data Quality
- Inputting data into clinical and administrative systems (e.g., SystmOne) and ensuring accuracy and completeness.
- Producing standard reports from databases.
- Monitoring and updating contact lists and stock levels.
- Supporting invoice processes for specialist products.
- Customer Service & Teamwork
- Responding to queries, progress chasing, and resolving issues within defined procedures.
- Building effective relationships with external partners and representing Provide CIC professionally.
- Contributing ideas for service development and improvement.
About us
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our colleagues to demonstrate and uphold our values at all times:
Vision: Transforming Lives
Values: Care, Innovation and Compassion
Mission
An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Job description
Job responsibilities
Please see the attached job description for a full list of the main responsibilities of this role. Thank you for taking the time to apply for a role within Provide.
Person Specification
Qualifications or Experience
Essential
- RSA3 or NVQ3 in Business Administration
Desirable
- NHS experience
Experience
Essential
- Planning and organising
Desirable
- Previous experience of working to assist mobilisation or implementation of large scale projects
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Provide CIC
Address
Provide HQ
900 The Crescent, Colchester Business Park
Colchester
CO4 9YQ
United Kingdom
Employer's website
https://www.provide.org.uk/ (Opens in a new tab)