Medical Secretary @ Employer_25898

Position Description

To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

• Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.
• Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Major/Essential Functions

• Provides secretarial support to assigned faculty and staff with various clerical tasks, demonstrates initiative within area of responsibility, clarifies instructions when necessary, and meets project deadlines.
• Work with Medical Director/Chief to schedule meeting agendas, create sign in sheets, set up meetings, take notes, and follow up pending tasks.
• Assist with QA/QI supporting Nurse. Coordinates and orders office supplies and equipment as needed for the administrative office.
• Performs all functions of travel arrangement and reimbursements, according to institutional policies and procedures
• Distributes and processes daily mail, prioritizing the items that necessitate immediate response and/or attention.
• Keeps track of leave taken by assigned faculty.
• Remain current with all licensure, certifications and mandatory compliances and trainings required of this position.
• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)
• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
• Perform all other duties as assigned.

Required Qualifications

• A minimum of a High school diploma or GED.
• At least 90 days experience as a Medical Secretary Trainee.
• OR
• Three years of secretarial experience with 1 year in a medical or educational setting.

Preferred Qualifications

• Outstanding telephone etiquette, working knowledge of Microsoft Office Suite to include Word and Excel,
• Bilingual in English and Spanish, excellent communication and interpersonal skills, team player, display flexibility, detail oriented, reliable, and punctual.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.