About this role
Job Title: Project Coordinator Location: Xiamen, China Department: IMD Reports to: Senior Injection Molding Manager Employment Type: Fixed-Term Contract (Project-Based, approx. 2–3 years)
About the Role
We are seeking a highly organized and proactive Project Coordinator to support the Project Manager in executing a strategic insourcing initiative. This role is essential in ensuring smooth project execution by managing documentation, coordinating cross-functional activities, and supporting communication across teams. The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, technical environment.
Key Responsibilities
- Project Documentation & Reporting Prepare, organize, and maintain project documentation, including meeting minutes, action logs, project plans, and status reports.
- Assist in the development and formatting of business cases, presentations, and decision documents.
- Ensure all project files are up to date and accessible to relevant stakeholders.
- Project Coordination & Scheduling Support the Project Manager in planning and tracking project timelines, milestones, and deliverables.
- Coordinate meetings, workshops, and reviews with internal teams and external suppliers.
- Follow up on action items and ensure timely completion by responsible parties.
- Cross-Functional Support Liaise with mold engineering, process engineering, quality, procurement, production, and finance teams to gather information and track progress.
- Assist in coordinating mold development, process validation, and transfer activities.
- Help identify and escalate project risks or delays to the Project Manager.
- Supplier & Stakeholder Communication Support communication with external suppliers during the transition period.
- Help prepare and distribute project updates to stakeholders, including cross-border teams.
- Maintain clear and professional communication in both English and Chinese.
- Data Tracking & Analysis Assist in tracking key performance indicators (KPIs) such as cost savings, transfer timelines, and quality metrics.
- Support cost analysis and data collection for insourcing candidates.
- Help maintain dashboards and tracking tools for project performance.
- Qualifications & Experience Bachelor’s degree in Engineering (Mechanical, Chemical, Manufacturing, or related field) would be preferred.
- 1–3 years of experience in project coordination, manufacturing, procurement, or related areas.
- Familiarity with injection molding processes, mold design, or tooling is a plus.
- Strong organizational and multitasking skills.
- Excellent command of English (written and spoken); Mandarin required.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project management tools is a plus.
- Proactive, detail-oriented, and able to work independently in a dynamic environment.