About this role
Purpose & Overall Relevance for the Organization: The mission of the Secretary to SVP/VP is to assist them on administrative task and daily communications.
Key Responsibilities
- Support assigned SVP/VP in team communication management, including but not limited to function all employee meeting, DR meeting.
- Support SVP/VP in team activities management, including but not limited to function teambuilding, restricted meeting room booking etc.
- Support SVP/VP in business related visitors management.
- Support SVP/VP in business related presentation formatting & editing when needed.
- Support SVP/VP to manage and maintain the department filing system to make sure all documents are maintained or released in time and accurately.
- Assist SVP/VP to manage the Online approval when needed Manage business related Calendar for SVP/VP to make sure they can have a proper daily schedule that is well planned and managed Support SVP/VP on Travel & expense management and company car management Other ad hoc business related and reasonable tasks assigned by leaders, including but not limited to SLT conference or meeting logistic support.
- Key Relationships: Function Management Team SVP/VP Secretary community Travel team Admin functions Finance internal colleagues HR Upper management across function Knowledge, Skills and Abilities: Detail-oriented Team work Ability to multi-task Stress & confidentiality proof Excellent file management skills Excellent interpersonal/communication skills Previous experience as an executive assistant or secretary.
- College Degree, preferably with an economics or Operations background.
- Fluent in English & Mandarin Excellent working knowledge of Microsoft software.