About this role
GRADUATE SCHOOL
Senior Officer / Officer (26270286)
The Graduate School of Hong Kong Baptist University is committed to fostering a vibrant research community by empowering aspiring student researchers to achieve their academic goals. We are a highly motivated team and are seeking a detail-oriented and skilled individual to join us as an Officer. You will contribute to the success of our research postgraduate programmes by ensuring the smooth operation of the office and enhancing the quality of student data. If you are passionate about managing data, office systems, and providing technical support, this opportunity is perfect for you.
Responsibilities
- Maintain and Manage Office Systems: Optimise the Student Information System (SIS) and electronic platforms by gathering user requirements, liaising with the IT Office, and leading User Acceptance Testing (UAT) to ensure seamless system adoption;
- Data Management, Analytics and Report: Manage data requests and submission exercises, analyse complex datasets and prepare statistical report to provide senior management with strategic insights, and perform database cleansing to enhance student record integrity across admissions, studies, and graduation;
- Digital Transformation: Advance digitalisation projects for Research Postgraduate (RPg) programs, streamline operational workflows, and provide high-level technical support to maximise office efficiency; and
- Project Execution: Drive the end-to-end execution of assigned projects by tracking key milestones and collaborating with cross-functional teams to achieve organisational objectives.
Requirements
- A good bachelor’s degree;
- Preferably with 2-4 years of relevant work experience;
- Proficiency in computing applications, particularly in using spreadsheets and databases. Previous work experience in the tertiary education sector, high level of IT proficiency, and experience in cloud-based solutions will be definite advantages;
- Attention to detail and the ability to manage multiple tasks; and
- Good communication and interpersonal skills, and a strong sense of responsibility.
Candidates with less relevant experience may be considered for appointment as an Officer.
The initial appointment will be offered on a fixed-term contract of 2 years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.
Salary will be commensurate with qualifications and experience.
Application Procedure
Applicants are invited to submit their applications at the HKBU e-Recruitment System.
Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at: https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.
The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.
Closing date: 8 November 2026 (or until the position is filled)