About this role
Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time. We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.
Our integrated network offers seamless access to Atlantic Health's entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health, several of our practices offer urgent care and walk-in services.
In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.
Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits
- Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance.
- Short-Term and Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan: Employer match, additional non-elective contribution
- PTO & Paid Sick Leave
- Tuition Assistance, Advancement & Academic Advising
- Parental, Adoption, Surrogacy Leave
- Backup and On-Site Childcare
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Benefits, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
Atlantic Medical Group, part of Atlantic Health, is seeking a Project Coordinator to provide senior-level administrative support and coordinate clinician programs, projects, and events within the Office of the Chief Medical Officer.
Reporting to the Manager, Clinician Engagement & Professional Development, you’ll manage complex executive calendars and support clinician onboarding, leadership development, mentorship, recognition, and education. You’ll manage routine assignments independently and partner with the Project Manager on assigned project activities.
Responsibilities
- Manage Chief Medical Officer and Associate Chief Medical Officer calendars, resolve scheduling conflicts, and communicate changes promptly.
- Support the Manager with scheduling, correspondence, meeting preparation, and follow-up. Prepare leadership communications for review.
- Route incoming requests to appropriate resources and flag urgent matters.
- Coordinate timesheet collection and submission for the Chief Medical Officer, Associate Chief Medical Officer, and Regional Medical Directors.
- Schedule meetings and coordinate materials, rosters, attendance records, action items, and expenses.
- Maintain project trackers and timelines, follow up on deliverables, and flag delays or unresolved issues.
- Coordinate clinician program and event logistics, including venues, catering, audiovisual support, registration, speakers, and surveys within approved plans and budgets.
- Prepare and update PowerPoint presentations, Excel spreadsheets, charts, and reports using supplied information.
- Maintain Teams and SharePoint files, protect confidential information, and improve recurring workflows through templates and checklists.
- Perform other duties as assigned.
Required
- At least five years of senior-level administrative support or project coordination experience, including complex calendar management and support for multiple stakeholders.
- Bachelor’s degree in a related field; equivalent relevant experience considered.
- Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
- Ability to independently prepare clear presentations and maintain accurate spreadsheets using formulas, sorting, filtering, and basic charts.
- Strong organization, writing, communication, judgment, and follow-through.
- Ability to prioritize competing requests, adapt to changing needs, and collaborate with leaders, clinicians, and colleagues.
Preferred
- Healthcare or physician leadership support experience.
Work Environment
On-site with extended computer use. Occasional early-morning, evening, or weekend work and local travel between Atlantic Health locations are required.