About this role
We are hiring a Program Manager (Full-time) to join The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences (GSBS) in Houston, Texas. The Program Manager oversees all administrative functions for one or more UTHealth Houston–based graduate programs within The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences (GSBS). This is a highly responsible program administration position and works closely with Program Directors to coordinate and oversee all graduate program operations. This position requires independent judgment, initiative, and effective decision-making. The successful candidate must work collaboratively as a team member while also operating independently and applying thorough knowledge of institutional regulations, policies, and procedures.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Summary
Develops, plans and manages all activities of a school/unit program(s) or project(s). Functions in a Leadership capacity in the program.
Position Key Accountabilities
- Serve as first-point of contact for program faculty and students on program policies, procedures and activities and engagement opportunities, and liaison between GSBS Deans’ Office and Program.
- Advise program directors on all aspects of leading the program. Assist directors with the planning and implementation of policy changes related to program's academic policies. Assist with program assessment activities (program reviews) and develop surveys to evaluate program activities and initiatives.
- Assists with review and approval of academic forms for program students.
- Schedule, develop agendas and record minutes for program faculty meetings. steering committee meetings, and director/student meetings, and other program standing committees.
- Work with the Program Director and Steering Committee to develop the annual program budget and work with appropriate finance staff to manage the budget and adhere to institutional policies and procedures.
- Other program-specific activities which include assistance with training grants, administering program awards, handling new faculty membership applications, developing and maintaining manuals, and maintaining contact information for program faculty, students, and alumni.
- Initiate, organize, and plan all program events and activities in conjunction with Program Directors, program faculty and students that includes annual program retreats, student seminar series, journal clubs, symposiums, rotation talks, and social/ networking events.
- Manage online and print communications for the program including program websites, producing brochures, newsletters and news bulletins.
- Serve as liaison between GSBS Dean’s Office and the program.
- Other duties as assigned.
Certification/Skills
- Excellent organizational and communication skills, strongly preferred.
- Prior experience in higher education, preferred.
- This position requires considerable exercise of independent judgment, initiative, and the ability to make effective decisions. Successful candidates must be able to work as a team player and must have thorough knowledge of institutional regulations, policies and procedures along with the ability to work independently.
- Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
- Certifications specific to the program required
Minimum Education
Bachelor's Degree required May substitute required education with equivalent years of experience beyond the minimum experience requirement.
Minimum Experience
5 years of applicable experience required
Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement
Employees must permanently reside and work in the State of Texas.