Clinical Research Coordinator @ Actalent

Job Title: Clinical Research CoordinatorJob DescriptionThis role provides critical administrative and clinical support for the coordination of clinical research studies, with a focus on interventional drug trials. You will work under the close direction and supervision of a principal investigator and/or senior study coordinator, supporting projects from start-up through closeout. The position involves direct interaction with research participants, detailed data collection and management, regulatory documentation, and coordination of study procedures to ensure that all activities follow protocol and regulatory requirements.

Responsibilities

• Perform administrative support duties related to the collection of clinical data and the coordination of clinical studies under the supervision of the principal investigator and/or study coordinator.
• Serve as a primary contact for research participants, sponsors, and regulatory agencies throughout the duration of assigned studies.
• Coordinate clinical studies from start-up through closeout, supporting initiation, ongoing conduct, and completion of all study activities.
• Schedule and call subjects for study appointments, and contact participants with reminders or other study-related requirements.
• Assist with screening, recruiting, and obtaining informed consent from study participants in accordance with study protocols.
• Review medical records and conduct telephone or in-person interviews to gather clinical and demographic data as needed.
• Prepare, distribute, and process study questionnaires, ensuring timely completion and return by participants.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry.
• Perform quantitative review of forms, tests, and other measurements for completeness, consistency, and accuracy.
• Extract data from source documents for research studies as directed, and accurately collect data to complete case report forms.
• Collect and manage patient and laboratory data for clinical research projects, maintaining accurate and up-to-date research project databases.
• Develop and maintain study-related documents such as flow sheets, tracking logs, and master subject logs.
• Perform clerical duties in the preparation and maintenance of regulatory documents, including consent forms and other required documentation.
• Maintain all forms and documents in an organized manner, and file all appropriate study correspondence and records.
• Ensure compliance with research protocols, and review and audit case report forms for completeness and accuracy against source documents.
• Prepare regulatory submissions as directed and ensure that Institutional Review Board renewals and related regulatory requirements are completed on time.
• Coordinate the collection of study specimens according to protocol and ensure proper labeling and documentation.
• Prepare, process, and ship specimens and samples accurately under well-defined requirements and timelines.
• Perform basic measurements and tests on patients, such as obtaining vital signs, and performing phlebotomy and EKG after appropriate training and certification.
• Order and maintain study equipment, supplies, and materials, ensuring that study sites are adequately stocked.
• Process study compensation payments and prepare thank-you letters to subjects upon completion of trial activities.
• Assist with post-study activities, including data clean-up, document archiving, and study closeout tasks.
• Assemble study kits, collect signed consent forms from clinic settings, and perform follow-up data entry and document scanning as needed.
• Work on site 34 days per week, collaborating closely with clinical and research staff to support daily study operations.

Essential Skills

• Two-year college degree and one year of relevant experience in clinical research or an equivalent combination of education and experience.
• Minimum of 1 year of experience as a Clinical Research Coordinator (CRC), Clinical Research Coordinator Associate, or similar role.
• Experience with interventional drug studies in a clinical research setting.
• General knowledge of medical terminology sufficient to understand clinical documentation and study protocols.
• Ability to conduct chart reviews and extract relevant clinical information accurately.
• Ability to collect, manage, and enter patient and laboratory data for clinical research projects.
• Experience with administering and scoring study questionnaires and tests, and coding data for computer entry.
• Ability to review forms, tests, and other measurements for completeness and accuracy.
• Certifications or active progress toward certification(s) required to perform basic patient measurements and tests, such as phlebotomy and EKG, as applicable.
• Ability to coordinate study activities from start-up through closeout under supervision.
• Strong organizational skills with the ability to maintain regulatory documents, consent forms, subject logs, and study correspondence.
• Ability to ensure compliance with research protocols and assist with auditing case report forms against source documents.
• Valid California non-commercial Class C Driver's License, if applicable to study requirements.
• Ability to frequently stand, walk, twist, bend, stoop, squat, and use fine light/fine grasping in the course of daily work.
• Ability to occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone, write by hand, and lift, carry, push, or pull objects up to 40 pounds.
• Ability to rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, and lift, carry, push, or pull objects weighing 40 pounds or more.
• Ability to drive during the day or at night, if required by study activities.

Additional Skills & Qualifications

• Experience working as a Clinical Research Coordinator in oncology studies is preferred but not required.
• Experience coordinating interventional oncology drug trials is considered a strong asset.
• Experience serving as a primary contact with research participants, sponsors, and regulatory agencies.
• Familiarity with preparing regulatory submissions and supporting Institutional Review Board renewals.
• Experience coordinating the collection, processing, and shipment of study specimens under defined protocols.
• Ability to develop and maintain study flow sheets, tracking tools, and other study-related documents.
• Experience assembling study kits, collecting consents from clinic settings, and managing follow-up data entry and document scanning.
• Strong attention to detail and accuracy in data collection, documentation, and record keeping.
• Effective communication skills for interacting with participants, clinical staff, and external partners.
• Comfort working under close supervision while progressively assuming more responsibility as experience grows.

Work EnvironmentThis position operates primarily in a clinical research and office environment, with work performed both in clinical areas and at a desk. The role requires working on site 34 days per week, collaborating closely with investigators, coordinators, and clinical staff. You will regularly use computers for data entry, database management, and preparation of regulatory and study documents. The work involves frequent standing, walking, bending, and interacting with patients, as well as occasional sitting for desk-based tasks such as chart review, documentation, scanning, and telephone calls.

You may handle biological specimens, perform or support basic clinical procedures such as vital signs, phlebotomy, and EKG after appropriate training and certification, and prepare and ship samples according to detailed protocols. The environment may involve moving and handling equipment and supplies, including lifting and carrying items up to and occasionally above 40 pounds. Driving may be required for certain study-related activities if applicable. Reasonable accommodations are available to support individuals in performing the essential functions of the role.

Job Type & LocationThis is a Contract to Hire position based out of Palo Alto, CA.

Pay and BenefitsThe pay range for this position is $30.00 - $37.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 9, 2026.

Workplace TypeThis is a hybrid position in Palo Alto,CA.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.