About this role
We are looking for an organised and proactive Administrator to join our client’s construction business, supporting projects, day-to-day administration, finance processes and documentation. This varied role would suit someone with strong attention to detail who enjoys keeping a busy team organised.
The general day-to-day responsibilities include
- Providing administrative support to management, project managers and site teams.
- Maintaining project trackers, schedules and records, following up on outstanding actions and deadlines.
- Liaising with clients, suppliers and subcontractors to coordinate information, meetings and site visits.
- Managing calls, emails, diaries, correspondence and general office administration.
- Obtaining quotations, raising approved purchase orders and tracking orders and deliveries.
- Supporting finance administration, including checking supplier invoices, preparing sales invoices and following up on outstanding payments.
- Collating timesheets, expenses and subcontractor information for the finance team or accountant.
- Updating project cost trackers and maintaining accurate financial records.
- Filing and maintaining project documents, including drawings, specifications, contracts and correspondence.
- Keeping health and safety paperwork, insurance certificates and training records up to date.
- Assisting with project handover packs, warranties and completion documentation.
Previous administration experience, good Microsoft Office skills and a confident, professional approach are essential. Experience within construction and familiarity with accounting software would be advantageous.