About this role
Location: Stratford Fire Station, London E15 4EH
Contract: Initial 3-Month Temporary Assignment
Hours: 28 Hours per Week, 4 Days per Week
Pay Rate: £17.56 per hour PAYE or £22.68 per hour Umbrella
Help Support One of London's Essential Public Services
We are recruiting for an Administrative Assistant to join a busy and professional team based at Stratford Fire Station on behalf of the London Fire Commissioner. This is an excellent opportunity for an organised, proactive and detail-focused administrator to contribute to the smooth running of an operational area office that supports frontline fire and rescue services across London.
Working within a collaborative team environment, you will provide comprehensive administrative support, helping to ensure that information, meetings, communications and processes are managed efficiently and effectively. This role would suit someone who enjoys variety in their work, takes pride in delivering excellent administrative support, and is confident building positive working relationships with a wide range of stakeholders.
Key Responsibilities
As an Administrative Assistant, you will
- Provide efficient day-to-day administrative support to the Area team.
- Manage diaries, appointments, meetings and room bookings.
- Prepare agendas, meeting packs and take accurate notes where required.
- Draft correspondence, emails and routine reports.
- Maintain accurate electronic and paper-based filing systems.
- Process invoices, purchase documentation and payment claims.
- Update, maintain and retrieve information from internal systems and databases.
- Respond professionally to telephone and email enquiries.
- Welcome and assist visitors to the office.
- Support the planning and coordination of meetings, interviews and events.
- Monitor office supplies and assist with stock and equipment audits.
- Help maintain effective records whilst ensuring confidentiality and data security at all times.
About You
To be successful in this role, you will have:
- Previous administrative or office support experience.
- Strong organisational skills with the ability to manage competing priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Experience producing correspondence, reports and meeting documentation.
- Good numerical skills and experience processing invoices or checking financial information.
- Proficiency in Microsoft Office applications and experience using computerised databases and office systems.
- Accurate keyboard and data entry skills.
- A professional, approachable and customer-focused manner.
- The ability to work effectively both independently and as part of a team.
- A commitment to maintaining confidentiality and handling sensitive information appropriately.
If you are a highly organised administrator looking for a rewarding contract opportunity within a respected public service organisation, we would love to hear from you.