About this role
JOB INFORMATION
Title
Secretary to Director of Secondary Education, Elementary Education, and Curriculum - Upper Darby S D
FLSA
Non-Exempt
Terms of Employment
UDESPA Contract
Employee Group
Support
Location
Central Office
Last Edited On:
10/21/2026 9:35:42 AM
ORGANIZATION
County
Delaware
Entity
Upper Darby S D
Department
Curriculum
Reports To:
Directors
JOB GOAL
Provides confidential administrative and clerical support to the Director and the Department of Curriculum and Instruction. The position assists with coordinating academic programs, scheduling meetings, preparing reports and communications, maintaining records, and supporting the implementation of district initiatives to ensure efficient operation of secondary and elementary education programs.
ESSENTIAL FUNCTIONS
- 1. Provide primary secretarial and clerical support to the Director of Secondary Education, Elementary Education, and Curriculum.
- 2. Prepare correspondence, reports, presentations, spreadsheets, and departmental communications.
- 3. Maintain the Director's calendar, schedule appointments, and coordinate meetings and activities.
- 4. Answer and route telephone calls and respond to routine inquiries from staff and community members.
- 5. Assist with documentation related to academic programs, curriculum initiatives, instructional materials, and program evaluations.
- 6. Organize and distribute communications and instructional information to schools and staff.
- 7. Maintain records of program implementation and departmental projects.
- 8. Schedule meetings with principals, department heads, curriculum committees, and outside organizations.
- 9. Prepare meeting agendas, materials, and minutes as assigned.
- 10. Coordinate logistics for professional development sessions, workshops, and district events.
- 11. Maintain confidential student, staff, and departmental records in compliance with FERPA and district policies.
- 12. Assist with preparation of reports and documentation required for state reporting, curriculum review, or grant compliance.
- 13. Maintain organized electronic and paper filing systems.
- 14. Assist with purchase orders, invoices, and budget documentation for instructional materials and department expenditures.
- 15. Maintain records of departmental expenditures and supply inventory.
- 16. Serve as a liaison between the Director's Office, school administrators, teachers, parents, vendors, and outside agencies.
- 17. Assist with preparation and distribution of newsletters, notices, and informational materials.
Performs other duties as assigned.
Performs in accordance with school policy, administrative regulations, state and federal laws.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Education Level
Education Details
Req
Pref
High School
X
Work Experience
Experience
Experience Details
Req
Pref
Prior secretarial or administrative assistant experience
X
SCOPE
Analytical Demands
Occasional analytical demands. Analysis involves simple comparisons between numbers, letters, etc. (e.g., sorting, tallying, simple tabulating, and the like).
Supervision
No supervisory duties.
Sensory Abilities
Visual acuity and auditory acuity.
Ability to communicate effectively in all aspects of the job.
Temperament
Must possess excellent interpersonal skills.
Ability to make judgments and work under high level of stress.
Must be cooperative, congenial, and service oriented.
Able to make judgments and work in situations that may be stressful.
Ability to work as a coordinator and a member of a team.
Must be courteous and able to effectively manage job responsibilities.
Must be cooperative, congenial, service oriented, and promote these qualities.
Ability to work in an environment with frequent interruptions.
Ability to be respectful and empathetic.
Cognitive Ability
Ability to communicate effectively.
Ability to organize tasks.
Ability to exercise good judgment.
Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.
Ability to establish and maintain rapport with students, parents, athletic staff, alumni, Board members, booster groups, staff, co-workers, and general community.
Ability to work on multiple tasks and prioritize appropriately.
Ability to recognize areas of concern and propose or recommend appropriate solutions to problems.
Maintains productive working relationship with immediate supervisor.
Specific Skills
Must possess active listening skills.
Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once.
Able to adjust to changes in the work environment.
Reports to work on time, gives a full day's work and makes effective use of time while on the job.
Maintains a good attitude toward administration, fellow employees and the public.
Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.
Proofreads work for grammar and spelling accuracy.
Ability to compose clear, concise sentences and paragraphs.
Workplace Expectations
Acknowledges individuals' requests and handles them in a friendly and courteous manner.
Promotes a positive team environment through active cooperation with others.
Maintains awareness of the School District's policies and procedures. Follows the chain of command.
Shows initiative and works with minimal supervision.
When appropriate, incorporates progressive ideas/concepts into daily responsibilities.
Responds appropriately to supervision and direction.
Dresses appropriately for job environment.
Ability to follow directions and give direction to others.
Ability to work independently and make work-related decisions.
Ability to exercise good judgment in prioritizing tasks.
Ability to communicate effectively at all organizational levels.
Ability to use computer technology efficiently including word processing, presentation/webpage software, PowerPoint and Excel software applications.
Ability to appropriately handle confidential information in accordance with District policies.
Standard ADA Settings
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Standard ADA Selection
X
Office
Classroom
Other(to include Physically Demanding Positions)
This factor measures the strength and stamina required in areas such as lifting, standing, and the frequency of doing these as necessary to perform the particular duties of the job.
Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical Demand
Rarely
Occasionally
Frequently
Constantly
Weight
Sitting
X
Standing
X
Walking
X
Talking: On the phone; person-to-person, and in groups
X
Hearing: On the phone; person-to-person, and in groups
X
Vision: Near, midrange, far, peripheral, depth and color
X
Driving Requirements (personal vehicle, and/or company vehicle):
X
Machines or tools used: Computer
X
Machines or tools used: Telephone
X
Pushing/Pulling/Lifting(Enter Weight)
X
25 lbs.
The school recognizes that reasonable accommodations must be made to enable a qualified individual with a disability or disabilities to perform the essential duties and responsibilities of this job.
Working Environment
Working Condition
Typical office environment
Subject to inside environmental conditions