About this role
East Middle School seeks a School Year Administrative Assistant (SY+4wks) who can work collaboratively with an array of professionals, parents, community members, administrators, and staff. This is an excellent opportunity for an individual who is interested in working in a challenging but rewarding position with a committed group of experienced individuals. The ideal candidate is well-organized & reliable, multitasks & is able to prioritize competing demands, demonstrates initiative and responsibility, respects confidentiality, and has the energy and flexibility to effectively support the East Middle School main office.
QUALIFICATIONS
- 1. Effective oral & written communication, organizational skills, attention to detail, accuracy, and analytical ability
- 2. Working knowledge of computers and software applications
- 3. Proficiency in word-processing and spreadsheets (Google suite and Microsoft Office suite), as well as database data entry. Ability to learn new software applications (or prior experience with Aspen, Aesop, ParentSquare, TalentEd, etc.)
- 4. Working knowledge of basic office procedures and the operation of common office equipment and machines
- 5. Ability to work harmoniously with administration, teachers, and students
- 6. Punctuality, problem-solving, compassion, and the flexibility to adjust to the daily challenges of the middle school setting 7. Ability to meet frequent deadlines promptly and smoothly, and to prioritize time-sensitive issues or tasks
- 8. High School diploma or higher
JOB GOAL
To provide competent secretarial functions to maintain an effective and efficient operation of the school building.
PERFORMANCE RESPONSIBILITIES
- 1. Serves as school receptionist: assist students, staff, parents, and visitors.
- 2. Communicates with general public, parents, and community associations.
- 3. Receives and routes telephone calls, emails/electronic messages, and mail.
- 4. Operates all office machinery: computer, copy machine, laminator, etc.
- 5. Maintains and updates office files, with a steadfast commitment to student & staff confidentiality.
- 6. Creates good public relations with parents, public, etc.
- 7. Types school correspondence, reports, bulletins, memoranda, agendas, forms, and news releases, as needed.
- 8. Delivers materials to post office, bank, and administration building, as required
Salary: Salary scale can be found in the BEA Collective Bargaining Agreement's recent MOA: https://drive.google.com/file/d/1YaoFdRvNjcM4RHv_WvNHRQzHsPOFrhUh/view