About this role
Position Overview
The Finance Administrative Assistant is responsible for the administrative support of the District's Finance Office. This position oversees tuition billing and collections, purchasing, budget development assistance, and other support to ensure effective, efficient, and compliant office operations.
Key Responsibilities
- Provides comprehensive administrative and clerical support to the Finance department.
- Assists with purchasing activities, including obtaining quotes, preparing purchase orders, tracking orders, receiving documentation, and communicating with vendors.
- Serves as a primary point of contact for staff, families, visitors, vendors, and other members of the public, providing information and assistance in a professional and courteous manner.
- Answers, screens, and directs telephone calls; responds to routine inquiries and refers more complex matters to the appropriate individual.
- Prepares, formats, proofreads, distributes, and maintains correspondence, reports, forms, presentations, spreadsheets, and other documents.
- Prepares, issues, and collects tuition billing; maintains accurate payment records; and follows up on outstanding balances.
- Ensures compliance with district policies and applicable regulations.
- Provides customer service to families, staff, and vendors regarding financial and operational matters.
- Maintains confidentiality of sensitive, personnel, student, financial, and other protected information.
- Prioritizes and manages multiple assignments, deadlines, and interruptions while maintaining accuracy and attention to detail.
- Performs other duties as assigned to support the effective operation of the Finance Department.
Qualifications
- Associate's degree in business administration, accounting, or related field; Bachelor's degree preferred.
- Two (2) years of experience in business operations, office administration, or related field; experience in a school, childcare, or nonprofit setting preferred.
- Knowledge of budgeting, bookkeeping, and financial recordkeeping.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and collaboratively with staff and administrators.