Administrative Assistant @ North Reading High School

North Reading High School is seeking a full time Administrative Assistant for the School Counseling Office. This position is five (5) days per week (Monday through Friday), 7.75 hours/day, and 52 weeks/year (full year). This position reports to the Coordinator of School Counseling Services and Building Principal.

North Reading Public Schools (NRPS) is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential.

This position does require occasional evening and weekend events. These events will be communicated in advance and timesheets may be submitted for work outside of the regular work week schedule or a flex schedule during that period of time.

Essential duties

• Manage the efficient operation of the School Counseling Office, both independently and collaboratively, including all related clerical functions
• Direct students to the appropriate support personnel
• Answer incoming calls
• Manage education verification requests and alumni/all transcript requests
• Assist with the processing of supplemental documents related to the college application process, including transcript requests in Naviance
• Maintain inventories of supplies and materials for the purpose of ensuring items' availability
• Assists in the preparation of budget, purchase orders, requisitions, and inventory reports and supplies
• Assist with the course selection process, Advanced Placement testing, and the PSAT administration
• Post scholarship opportunities for students, as needed
• Assist with the coordination of college representative visits
• Sort and distribute incoming mail among school counselors and prepare outgoing mail, including bulk mailings
• Establish and maintain a welcoming environment and consistently display professionalism in all aspects of performance including personal integrity, engaging in professional growth activities, and staying current on new theories, approaches, and developments in specialty area
• Develop and implement a system for organizing and maintaining office records, including but not limited to:
• Student cumulative files, digitally and in hard copy when needed
• Report card procedure, including sending Honor Roll to the Transcript
• Grade changes following report cards
• Maintain permanent student records of graduates and withdrawn students in the records room
• Responsible for composing and typing letters, memoranda, reports, documents, and any other communications as assigned
• Obtain pertinent data and create usable documents in a timely manner that will enable the Administration and Coordinator of School Counseling Services to make efficient and effective data-based decisions
• Manage and maintain student awards and scholarships.
• Coordinate recording and reporting of scholarship winners and communicating related information
• Prepare and organize all information needed for the annual scholarship committee meeting
• Manage all local scholarship opportunities by serving as the point of contact for local organizations/donors, sending, receiving, and organizing all correspondence and information, and preparing the scholarship portion of Senior Scholarship and Awards Night.
• Complete grade calculations for senior exemptions
• Serve as a receptionist dealing effectively and courteously with administrators, educators, students, parents/guardians, and the general public
• Responsive and courteous
• Display the ability to collaborate with co-workers to meet overall objectives
• Effective in listening and expressing ideas both verbally and in writing
• Assist with registering new students, obtaining appropriate records, and withdrawing students
• Including maintaining a shared document to track all incoming and withdrawing students
• Maintain confidentiality of all work performed and is discrete and professional at all times
• Assist administration with development of the master schedule as needed
• Assist in the organization and execution of events throughout the year as needed including, but not limited to:
• School Counseling Evening Programming
• PSATs
• Senior Scholarship and Awards Night
• Underclass Awards Day
• Graduation
• Support High School Main Office operations and/or coverage as requested
• Assumes other duties as may be assigned by the building Principal, Assistant Principal, Coordinator of School Counseling Services, and/or their Designee

Requirements

• High School Diploma, GED, or equivalent
• 1-2 years of prior experience in administrative support, School Counseling office, and/or Student Support setting preferred
• Excellent organizational, multi-tasking, and prioritization skills
• Strong public relations and interpersonal skills
• Knowledge and expertise in Microsoft Office (Word, Excel, etc.), Google suite (Docs, Sheets, etc.), copier/scanner/fax, etc.
• Proficient in use of school student information systems (i.e. Administrator's Plus-Rediker) and other platforms (e.g., Naviance, MUNIS, SchoolDude, etc.) preferred
• Ability to work independently and in a team environment with accuracy and with attention to detail
• Excellent written and verbal communication skills
• Experience working in a culturally diverse environment preferred
• Citizenship, residency, or work visa required

Additional benefits as outlined in the North Reading Administrative Assistants' Association contract. Annualized pay and paid time off will be prorated to start date.

The North Reading Public Schools (NRPS) provides a safe, inclusive, and supportive learning environment where students develop both their social-emotional and academic skills and abilities through an exploration of a wide range of content areas, the arts, athletics, and extra-curricular opportunities. With a dedication to excellence, service, and life-long learning our students will engage collaboratively, think critically, embrace diversity, and value equity in order to become productive global citizens.

NRPS is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential. Candidates with different perspectives and experiences are strongly encouraged to apply to grow our school community and help students feel personally connected to their learning experiences and feel represented inside and outside of the classroom ensuring a sense of belonging.

North Reading Public Schools does not discriminate on the basis of race, color, national origin age, sex, gender identity, disability, religion, or sexual orientation, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the District's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Human Resources Administrator.