About this role
Secretary - Front Office/Maintenance Department
Qualifications
High school diploma or GED. Demonstrated proficiency in use of computer software. Minimum of one year computer experience required. Experience in filing and record-keeping. Competence in the use of business equipment. Effective telephone skills. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
Reports to: Designated Department Supervisor
Job Goal: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education
Terms of Employment: Twelve-month contract (240 days).
ESSENTIAL FUNCTIONS
- Expected work day: Eight (8) hours.
- Regular and punctual attendance required.
- Provide clerical support for department staff as requested.
- Provide clerical support for department programs as assigned.
- Possess skills necessary to perform tasks assigned.
- Use copy machine and other business equipment.
- Keep statistical records as required.
- File – alphabetic, subject, numeric, and geographic as assigned.
- Operate telephone for incoming, outgoing, and interoffice calls when requested.
- Compile and type statistical and written reports as requested.
- Assist with the preparation of purchase orders as assigned.
- Compose and type letters of transmittal and routine letters of inquiry, requests, and information as requested.
- Maintain equipment and assist with inventory as requested.
- Type from straight copy/rough draft and enter data.
- Meet and assist visitors in a helpful, courteous, and professional manner.
- Maintain the confidentiality of any school system related information and sensitive employee information.
- Maintain proper and professional relationship with other employees.
- Perform duties in a manner that promotes good public relations.
- Follow Board policies.
- Possess visual acuity.
- Possess physical capability to stand, bend, and lift up to 25 pounds.
- Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment.
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