About this role
Primary Purpose
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications
Education/Certification
- High school diploma or GED
Special Knowledge/Skills
- Proficient keyboarding, 10-key numerical data entry, and file maintenance skills
- Effective organization, communication, and interpersonal skills
- Ability to follow written instructions
- Ability to operate multi-line phone system
- Ability to use software to develop databases, and do word processing
- Ability to meet established deadlines
Experience
- One year clerical experience in office setting
Major Responsibilities
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
- Assist parents in checking students in and out of school.
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Assist with the receipt and distribution of student materials, including homework requests.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Maintain visitor log and issue visitor passes.
Records and Reports
- Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Assist parents, students, and faculty with questions regarding student attendance.
- Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
- Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
Other
- Assist in campus office as needed.
- Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
- Maintain confidentiality.
- Follow district safety procedures and emergency procedures.
- Must be present regularly in person.
Supervisory Responsibilities
- None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Multi-line phone system, standard office equipment including personal computer and peripherals
Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.
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