About this role
Job Title: Finance Accountant – Activity Funds Management Wage/Hour Status: Exempt
Reports to: Assistant Director of Finance Pay Grade: Admin Pay 2
Dept./School: Finance Days: 227
Supervises: Student Activity Clerk
Primary Purpose: Manage and oversee the District's student and campus activity fund accounting functions. Ensure compliance with Board policy, district procedures, Texas Education Agency requirements, and sound accounting practices. Perform financial monitoring, bank reconciliations, campus audits, reporting, training, and support activities to safeguard District assets and ensure accurate financial records.
Qualifications
Education/Certification
- Bachelor's degree
Special Knowledge/Skills
- Working knowledge of governmental accounting principles and financial reporting
- Knowledge of school district laws, regulations, policies, and best practices
- Knowledge of auditing principles, internal controls, and cash management procedures
- Ability to analyze financial information and identify discrepancies
- Ability to prepare, review, and interpret financial reports
- Spreadsheet, database, and accounting software skills
- Effective organizational, communication, customer service, and interpersonal skills
- Ability to develop and implement procedures and training materials
- Ability to work independently and manage multiple priorities
- Ability to maintain confidentiality and exercise sound professional judgment
Experience
- Three years of accounting, auditing, governmental accounting, school finance, or related experience
Major Responsibilities and Duties
Activity Fund Management
- Manage and monitor Student Activity and Campus Activity Fund accounting to ensure accurate financial records and compliance with District policies and procedures.
- Review financial transactions, including receipts, deposits, disbursements, transfers, journal entries, and account balances for accuracy, proper documentation, and compliance.
- Perform monthly bank reconciliations, research discrepancies and outstanding items, and assist with month-end and year-end closing activities.
- Prepare and review financial reports, sales tax reporting, audit schedules, and other activity fund accounting records.
- Provide guidance and technical assistance to campus administrators, secretaries, sponsors, and other staff regarding activity fund accounting, procedures, and internal controls.
- Develop and provide activity fund training and maintain related procedures, forms, and instructional materials.
- Assist campuses in researching and resolving accounting discrepancies and promote consistent activity fund practices throughout the District.
Audits and Compliance
- Conduct periodic on-site and remote audits and financial reviews of campus activity funds, including evaluation of cash handling practices, documentation, internal controls, and compliance with District procedures.
- Travel to District campuses as needed to review financial records, cash handling practices, supporting documentation, and internal controls.
- Document and communicate audit findings, recommend corrective actions, and follow up with campuses to ensure identified issues are resolved.
- Assist in developing and maintaining procedures and internal controls that safeguard activity fund assets and promote consistent practices throughout the District.
Personnel Management
- Supervise, train, and evaluate the Student Activity Clerk.
- Provide guidance and support to ensure accurate and timely completion of activity fund responsibilities.
- Identify training needs and support professional growth and development.
Supervisory Responsibilities
- Supervise and evaluate the performance of staff.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress; Occasional district and statewide travel; occasional prolonged or irregular hours. Shared holiday banking and investing responsibilities off-site are a requirement for this position.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.