About this role
TITLE
Multilingual Learners (ML) Program and Budget Secretary
LOCATION
Administrative Service Center
REPORTS TO
Director of Multilingual Learners
DEPARTMENT
Multilingual Learners
Hours / Work Times
6.5 Hours Per Day (8:00 a.m. - 3:00 p.m. includes 30 minute unpaid lunch)
260 Days Per Year
Bilingual applicants encouraged to apply - must complete language proficiency assessment
Position Duration: Permanent
Classification Group
Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule
Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
- Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
- Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.
We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here for Fingerprinting Services.
Failure to submit a full application package will result in disqualification.
STANCE STATEMENT
Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.
SUMMARY STATEMENT
This position serves as secretary to the Multilingual Learners Department, which includes English Language and Bilingual Education Services. This secretary will perform duties that require independent judgment and knowledge of District and departmental procedures.
ESSENTIAL FUNCTIONS
- Communicate professionally and effectively with staff and the general public in person, by telephone, via E-mail, and in writing to provide accurate information and ensure responsive services.
- Operate a computer, including email, Microsoft Suite applications, Google Apps (i.e. Docs, Sheets, Drive) and district-wide software.
- Answer and direct all incoming calls and inquiries to the appropriate personnel.
- Open and read all written communications, taking appropriate action when necessary before submitting to the director and program coordinators.
- Prepare and distribute department correspondence (i.e. memos, letters, reports, projects, data, etc.)
- Provide support for special projects, such as ML tutoring and summer school programs, by tracking attendance, budgets, and compliance requirements; prepare and organize materials (i.e. for ML tutors, students and interviews); and ensure timely and effective communication with staff, families and relevant departments.
- Establish and maintain budget and other departmental files in compliance with State and Federal grant requirements.
- Coordinate department projects with other instructional and non-instructional departments.
- Track, verify and monitor the District's absence management system matching professional development (PD) and co-planning participants with the substitutes utilized for each event conducted by the Multilingual Learners Department.
- Maintain documentation and support the preparation of documents for federal and state audits, including budget reports, program evaluations, and student service records.
- Maintain knowledge of OSPI guidelines, Title III requirements, and federal/state education policies impacting multilingual programs.
- Coordinate all department budgets, including such tasks as:
- prepare/verify travel authorizations
- input department purchase orders
- receive and process purchase requisitions for department as necessary
- post/reconcile with accounting printouts and time sheets
- prepare monthly budget reports
- work with accounts payable, vendors, and staff in processing invoices/purchase orders for payment
- work with Fiscal Department, contract providers, and staff in accurately processing service contracts/invoices for payment
OTHER RESPONSIBILITIES
- Perform other related duties as assigned.
PHYSICAL DEMANDS REQUIRED
Hearing (66-100%)
Speaking (66-100%)
Vision (66-100%)
Sitting (33-66%)
Standing (33-66%)
Walking (Up to 33%)
Writing (66-100%)
Bending/Stooping (Up to 33%)
Standing (Up to 33%)
Lifting/Carrying-Up to 50 lbs. (33-66%)
Acceptable Attendance
Use of hands and or arms for repetitive motion (66-100%)
MENTAL DEMANDS REQUIRED
Written Communication (66-100%)
Verbal Communication (66-100%)
Reading Documents (66-100%)
Reasoning (33-66%)
Detailed Work (33-66%)
Confidentiality (66-100%)
Multiple Concurrent Tasks (66-100%)
Customer Contact (66-100%)
Math (33-66%)
Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.
(66-100%) = Continuously
(33-66%) = Frequently
(Up to 33%) = Occasionally
TOOLS AND EQUIPMENT NECESSARY
Computer/Laptop, telephone, 10-key calculator, scanner, multifunction copy machines, FAX machine, and all other tools and equipment necessary to perform the essential functions as listed above.
MINIMUM QUALIFICATIONS
(Testing may be required)
- Typing/keyboarding of 50-70 wpm.
- A minimum of two years of experience in a related field, or equivalent training.
- Bilingual skills preferred.
- Demonstrated ability to perform proficiently on the computer, using a Windows environment, PowerPoint, Excel, Google Workspace, as well as familiarity with the internet-based research and tools.
- Demonstrated ability to communicate effectively and possess a positive attitude.
- Must possess a good math aptitude.
- Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
- Demonstrated ability to handle multiple priorities at one time.
- Demonstrated organizational skills and a commitment to follow through in a timely manner.
- Demonstrated ability to work on own initiative and problem solve.
- Demonstrated ability to operate the office equipment as listed above.
- Demonstrated ability to maintain confidentiality of sensitive information.
- Demonstrated ability to establish and maintain positive relationships with others as part of a team.
KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
- Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
- Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
- Participates in activities and discussions that lead to increased cultural competence.
- Demonstrates a commitment to equitable outcomes for all students.
- Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
- The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
Nondiscrimination Statement
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Cale Piland
Title IX Coordinator
Director of Student Services
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4430
Tai Phong
Section 504/ADA Coordinator
Health Services Manager
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-6711
Danny Orrantia
Civil Rights Compliance Coordinator
Senior Director of Human Resources
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4014
Shane Gardner
HIB Coordinator/
Gender Inclusivity
Director of Safety & Security
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4066